Accounts Payable Specialist

Full-time

Description

Our client is seeking an Accounts Payable Specialist to join its accounting and finance team. This role is responsible for managing the full accounts payable cycle, ensuring invoices and payments are processed accurately, efficiently, and in compliance with company policies. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment while contributing to process improvements and operational excellence. 

Key Responsibilities

• Manage day-to-day accounts payable activities, including the full payment cycle
• Process, track, and reconcile invoices, purchase orders, payments, statements, checks, and refund requests
• Ensure proper approval, coding, matching, and documentation of invoices and receipts
• Prepare and process vendor payments for multiple entities
• Maintain and update vendor records and payment information
• Audit and verify employee expense reports for accuracy and policy compliance
• Assist with 1099 preparation and year-end reporting requirements
• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders
• Support month-end close activities and financial reporting processes
• Identify opportunities to improve payment workflows, efficiency, and controls

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred
• Prior experience in accounts payable, accounting, or bookkeeping required
• Strong understanding of accounting principles and accounts payable processes
• Experience working with accounting software and Microsoft Excel
• Proven ability to process and manage high volumes of financial transactions accurately
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• High degree of accuracy, attention to detail, and confidentiality
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment