Data Entry Clerk

Data Integrity Specialist (Administrative Assistant)

Position Type: Onsite

Schedule: Part-Time | 3–4 days per week | Approximately 4 hours per day (12–16 hours/week) Monday–Friday Flexible schedule between 9:30 AM and 4:30 PM Preference for 3–4 hour shifts across 3–4 weekdays

Contract Type: Temporary assignment for a one-time data cleanup project with the potential to extend based on business needs. Start Date: ASAP

Location: Riverside Foundation 12420 Warwick Blvd., Suite 6E Newport News, VA 23606

Important Call Outs

• Part-time onsite opportunity with the Riverside Foundation.
• This position supports the Foundation and focuses on donor data, not patient records.
• Experience with Blackbaud Raiser's Edge or another donor/fundraising CRM is strongly preferred.
• Strong attention to detail and database accuracy are essential.
• One-time donor database cleanup project with the potential to extend based on business needs.

Ideal Candidate

• Experience working in a nonprofit development office, Foundation, fundraising, donor relations, stewardship, advancement, alumni relations, or membership organization.
• Experience maintaining donor or constituent databases, performing database cleanup, record validation, duplicate resolution, and data integrity activities.
• Experience with Raiser's Edge is highly preferred. Candidates with experience using other donor management CRMs (DonorPerfect, Bloomerang, Salesforce Nonprofit Cloud, Neon CRM, Virtuous, etc.) or strong transferable CRM/database experience will also be considered.
• Comfortable working independently while managing high-volume donor records with exceptional accuracy and attention to detail.

Required Qualifications

• Education: High school diploma or equivalent required. Associate's or Bachelor's degree in Business, Administration, Nonprofit Management, Communications, or a related field preferred.
• Experience: Minimum of one (1) year of recent experience in data entry, database management, administrative support, or records management. Experience maintaining and updating high-volume electronic records with exceptional accuracy. Experience reviewing, validating, and correcting database records. Ability to work independently while managing multiple priorities.
• Certifications: None required.

Technical Skills

• Intermediate Microsoft Excel proficiency.
• Experience working with CRM or database systems.
• Blackbaud Raiser's Edge experience strongly preferred. Experience with donor management platforms such as DonorPerfect, Bloomerang, Salesforce Nonprofit Cloud, Neon CRM, Virtuous, or similar CRM/database systems is highly desired.
• Strong computer skills, including Microsoft Office (Excel, Word, Outlook).

Other Requirements

• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality while handling sensitive donor information.
• Ability to perform repetitive computer-based work while maintaining a high level of accuracy.
• Self-motivated with the ability to work independently and meet project deadlines.

Key Responsibilities

• Perform high-volume donor database cleanup and maintenance activities.
• Review donor and constituent records for completeness, consistency, and accuracy.
• Update, validate, and maintain donor information within the Foundation's CRM/database.
• Identify, research, and resolve duplicate, incomplete, or inaccurate records.
• Maintain data integrity to support fundraising, stewardship, reporting, and operational initiatives.
• Ensure compliance with organizational confidentiality standards and data governance procedures.
• Support Foundation staff by maintaining reliable, accurate, and organized donor records.
• Assist with reporting projects by ensuring accurate constituent data.
• Complete assigned database maintenance projects independently and within established timelines.
• Perform other administrative and database-related duties as assigned.