Project Management Administrator

The Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services.Essential Responsibilities Execute Powell’s Project Management methodology including, but not limited to:Support project activities from initiation through project closeout.Under the guidance of Project Manager, creates purchase order requisitions and monitor buyouts material. Follows up with purchasing to assist in tracking major buyout material and shortages.Actively assists Project Managers in accounts receivable and invoice generation.Provides support project financial reportingMonitor Powell's business control systems for scheduling and financial varianceThe position aids Project Managers in the drafting and issuance of change orders, budgets and preliminary schedulesCoordinates with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requestsAssists in maintaining and monitoring project schedules.The role prepares reports including forecast reports, budget status, and other related reportsHelps the Project Management Department with tracking and monitoring of KPIsProvides assistance with record keeping and project document management.Manages office administration tasksSupports the project staff by facilitating project such as meetings, conference rooms, conference calls, etcTakes meeting minutes and action items during meetings and performs basic follow-upProvides mentorship and training to Project AdministratorsSupports internal projects and continuous improvement initiativesMinimum QualificationsMinimum of five years of experience as a project team member or related positionHigh school diploma required; Associate’s or bachelor’s degree in business administration or engineering is preferredSkills, Abilities & Other Requirements Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customersKnowledge of project planning, fiscal planning, and contract management preferredAble to manage multiple priorities and projects.Strong organizational and time management skillsExcellent written and oral communication skillsDemonstrated working knowledge of MS OfficeExperience with Adobe Pro, Primavera, Microsoft Projects, and Oracle PreferredWorking & Environmental Conditions Working ConditionsTemperature controlled working environment. Some outside activities may be required.This position may travel out-of-town to attend training and meetings.Typical office environment: may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses.Physical Requirements Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs.Sitting, standing and walking for long periods of time.Typing, punching or applying pressure to an object with fingers and palm.More Information This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.#LI-BH3 In our 75+ year history, Powell has always known that our employees are at the heart of our success. Without question, we have the most talented people in all parts of our organization. As a manufacturer, we recruit and hire experienced and knowledgeable applicants to ensure our product is engineered, fabricated, and assembled to customer specifications! Powell’s culture has and will always be founded in our "can do" attitude. If we can imagine it, we can do it. Become a part of our story and let us help you write yours. Hard work pays off in all our teams, with opportunity for advancement and promotion without sacrificing work-life balance. Successful candidates must have a legal authorization to work in the United States on a full-time basis, with only those candidates selected for interview contacted. Powell offers comprehensive health insurance for you and your family, 401k savings, annual bonus potential, generous paid time off, professional development opportunities, company-sponsored wellness programs, and a collaborative work environment. EOE Protected Veterans/Disability If you need an accommodation in the hiring process, you may contact View phone number on click.appcast.io. Application status inquiries will not be accepted in this manner. Full timePosting Date: 2026-08-06