Project Administrator

The Project Assistant plays a key support role in facilitating communication and coordination between TTG project managers and subcontractors throughout all phases of construction and renovation projects. This role also serves as a primary point of contact between TTG and external stakeholders, including owners, architects, and engineers. The Project Assistant is responsible for the initiation, submission, and tracking of all project documentation, ensuring accuracy, timeliness, and completeness. This includes reviewing and verifying documentation submitted by subcontractors to maintain compliance with project requirements and company standards. Essential Duties and Responsibilities 1. Completes all necessary work to assist with successfully closing projects 2. Successfully works with the project stakeholders to prepare and receive all project documentation, correspondence, contracts, insurance certificates, and bonds, etc. 3. Always strives to produce the highest quality results 4. Prepares and distributes subcontractors change orders in a timely fashion 5. Is proactive with compiling information to submit owner invoices in accordance with the client contract and tracking monthly payments 6. Guarantees certified payrolls are submitted in accordance with the contract documents 7. Assists PM with compiling information to generate proposals and change proposals to be submitted to Owner 8. Consistently prepares and submits owner invoices on the AIA G702/G703 form and track monthly payments 9. Efficiently and timely processes subcontractor invoices for payment in accordance with the approved SOV 10. Able to understand client contract requirements to ensure all project documentation is complete and correct 11. Assists the PM with compiling information and generating proposals 12. Timely sets up new projects using checklist, and enter costs properly into the accounting software 13. Generates subcontract agreements/purchase orders in a timely fashion 14. Exhibits competence in required skills and knowledge to prepare monthly progress billings 15. Proactively communicates with project team and subcontractors to ensure accuracy of subcontractor completion percentages and payments 16. Ensures project team is kept informed of project progress and issues 17. Serves as a resource for resolution of project-related problems on behalf of the contractor and subcontractors 18. Efficiently prioritizes tasks to meet deadlines 19. Assists with managing budgets and utilizing available resources 20. Performs other related duties upon request Qualifications High School diploma or GED equivalent, with some undergraduate courses a plus 5+ Years’ Experience in Project Administration 2+ Years’ Experience with financial or accounting systems and procedures, processing financial documentation #J-18808-Ljbffr