Executive Administrative Assistant

Executive Administrative Assistant

Location: Morristown, NJ / Cambridge, MA

Join the engine of Sanofi's mission where deep immunoscience meets bold, AI-powered research. In R&D, you'll drive breakthroughs that could turn the impossible into possible for millions.

The Executive Administrative Assistant will be responsible for providing project management and administrative support to the Head of Portfolio Strategy & Medical Planning (PSMP), Global Medical Specialty Care, as well as the Global Medical Heads for Neurology and Oncology. This role requires a very high level of administrative skill and technical competence, as the organization is complex and these therapeutic areas are priority assets for Sanofi. Strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to managing key projects, booking and managing national and international travel, expense reporting, organizing meetings, and administrative support for critical alliance activities.

We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system and innovative pipeline enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.

Main responsibilities:

• Manages multiple, often conflicting, priorities in a fast-paced and demanding environment.
• Fulfills scheduling and coordination, document development, screening, and reporting for the area, including on-site administrative support.
• Proactively manages calendars, schedules meetings, organizes events, manages domestic and global meeting logistics, and arranges domestic and international travels with both internal and external parties. Ensures efficient and compliant processing of expenses.
• Maintains and establishes regular contact with relevant Sanofi executives in other functions
• Exhibits exemplary behaviors that facilitate and enhance performance of all Sanofi and top-level management.
• Models all Take the Lead behaviors and contribute to a positive and inclusive culture.
• Prioritizes and executes tasks with minimal direction or supervision.
• Provides a positive presence and excellent support with communications and meetings in person.
• High level of confidentiality and professionalism due to the nature of work relating to potential future initiatives/projects with significant impacts on Sanofi globally.
• Ensures timely status of projects under the control of the area executives.
• Establishes workflow priority based on assessment of tasks and consideration of interdepartmental needs. Ad hoc project support as needed by leadership team members.
• Interfaces with important functions such as P&C, Finance (incl. Procurement), Facilities, and Digital/IT. Prepare documentation for payment of vendors, consultants, and suppliers; submit SOW and track lifecycle of submission through execution of Purchase Orders; respond to inquiries from accounts payable and payees.
• Uses tact, diplomacy, sound judgement, and informed decision making to ensure the on-going operation of the business area.
• Requires high degree of business acumen. External contacts involve regular association and establishing business relationships with high level executives and senior management from other companies both domestic and international.

Required Experience:

• Minimum 3 years of administrative experience
• High school diploma

Preferred Qualifications:

• 5+ years executive administrative experience
• High level of proficiency in using technology including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others). High level of proficiency in scheduling and operating Zoom meetings. Experience with SharePoint content administration.
• Familiarity with pharma industry and business organization
• Experience supporting senior-level business leaders
• Excellent verbal and written communication skills
• High ethical standards, maintenance of confidentiality
• Ability to work independently and proficiently in a global, multi-site, multi-national environment
• Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff
• Establishes and maintains good working relationships and internal networks with minimal direction; demonstrated ability to work effectively and cooperatively in a team environment.
• Ability to navigate the organization with minimal direction, in support of completing tasks
• Strong initiative, tact and diplomacy, and interpersonal skills a must
• Ability to focus on and manage successfully changing priorities dictated by a fast-paced internal and external environment.
• Flexibility with time

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.