Executive Assistant II

Hiring an Executive Assistant for a large tech company in Sunnyvale, CA! If interested, please apply directly.

Job Description

Seeking a highly motivated and customer-obsessed Executive Assistant to support the Director in Devices and Services within the Customers & Technology business group. This role is crucial, requiring a strong focus on execution, managing a high volume of tasks, including complex calendar management, scheduling, and prioritizing amidst a flood of information and requests. The Executive Assistant will monitor and track the VP's meetings, priorities, and emails, act as a proxy when necessary, and manage travel and expenses along with all administrative support functions for the office. Additional responsibilities include managing multiple tasks and action items, ensuring timely action on deliverables.

Responsibilities

• Manage complex calendar scheduling and prioritization.

• Coordinate meetings with Directors, VPs, stakeholders, SVP admins, and the CEO.

• Organize all-hands meetings, team lunches, and catering.

• Monitor and track VP's meetings, priorities, and emails.

• Act as a proxy for the VP when necessary.

• Manage travel arrangements and expenses.

• Handle all administrative support functions for the office.

• Ensure timely action on multiple tasks and deliverables.

Essential Skills

• 6+ years of experience supporting senior management (Directors, VPs).

• Strong proficiency in Microsoft Office and Outlook tools.

• Experience with heavy calendaring using Outlook and Slack.

• Adaptable and comfortable with change.

• Ability to remain calm and patient under pressure.

Additional Skills & Qualifications

• Experience with AI or willingness to use AI.

• Previous experience in a tech company.

• Collaborative and comfortable in an administrative group setting.

• Preferred Bachelor's degree with 4 years of experience or 5 years of experience without a degree.

• Experience in a fast-paced company environment.

Work Environment

The position is onsite in Sunnyvale, CA. The work environment includes a warm and supportive admin team that encourages collaboration and learning. The team consists of 12 people who lean on each other and engage in various workshops. Communication and interactions are facilitated through Slack, fostering an open and welcoming atmosphere.

Job Type & Location

This is a Contract position based out of Sunnyvale, CA.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.