Advancement Associate

Advancement Associate

Reports To

Director of Advancement

Status

Full-time (12-month)

Schedule

Monday-Friday, with some evenings and weekends for events

Location

Codman Square, Dorchester, MA (on-site)

Salary Range

We follow a payscale ranging from $47,626 (HS, 1 year) to $83,136 (MA and 13 + year experience).

POSITION SUMMARY

The Advancement Associate supports Codman Academy's fundraising and communications work, playing a hands-on role across donor stewardship, grant management, events, and marketing. Reporting to the Director of Advancement, the Associate helps manage gift processing and donor stewardship, prepares and tracks grants and grant reports, produces the school's social media and print communications, and supports the planning and execution of development events.

KEY RESPONSIBILITIES

Donor Support & Stewardship

• Help manage a portfolio of donors, supporting cultivation, solicitation, and stewardship activities.
• Process gifts and prepare timely, accurate acknowledgments and gift receipts.
• Ensure the accuracy and integrity of donor records in the school's CRM/database.

Grants Management

• Facilitate, manage, and prepare grant proposals and grant reports in coordination with the Director of Advancement, school, and finance staff.
• Maintain the grants calendar and track deadlines, deliverables, and reporting requirements.
• Compile program data, outcomes, and financials needed for applications and reports.

Communications & Marketing

• Manage the school's social media presence across platforms, developing and scheduling content.
• Produce print publications and collateral, including newsletters, the annual report, event materials, and flyers.
• Support consistent brand and messaging across all channels.

Events

• Coordinate and implement events, managing logistics, invitations, RSVPs, communications, vendors, and the overall experience, including the annual gala, cultivation gatherings, and community events.
• Manage event-related tracking systems, reports, lists, and communications.
• Prepare donor and prospect research profiles for special events, meetings, and donor engagement opportunities
• Represent Codman Academy at events and other public-facing activities, serving as an enthusiastic ambassador for the organization and its mission.

Advancement Operations

• Ensure the accuracy and integrity of donor records, working closely with the Director of Advancement to maintain data quality.
• Utilize CRM and database systems to support donor engagement, reporting, prospect management, and fundraising activities.
• Manage gift processing, acknowledgments, reporting, and other advancement operations as needed.
• Support the Director of Advancement with scheduling, briefings, and department administration.

QUALIFICATIONS

• Bachelor's degree or equivalent experience.
• 1-3 years of experience in development, nonprofit administration, communications, or a related field.
• Strong writing, editing, and organizational skills with close attention to detail.
• Proficiency with social media platforms and design tools (e.g., Canva); familiarity with donor CRM/database systems.
• Ability to manage multiple deadlines in a fast-paced environment.
• Commitment to Codman Academy's mission and to serving the Dorchester community.

The above statements describe the general nature and level of work performed in this role and are not an exhaustive list of all responsibilities, duties, and skills required. Other duties may be assigned as needed. Codman Academy Charter Public School is an equal opportunity employer.