Contracts Administrator

Trust Automation is a government contractor and has over 35 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions. We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications. Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population. Every employee has an “at-will” relationship with Trust Automation. This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice. Job Summary The Contract Administrator supports the Contracts Manager and Contracts Director in the day-to-day administration of a portfolio of defense and commercial contracts. This role plays a key part in maintaining contract files, tracking milestones and deliverables, ensuring compliance documentation is complete and audit ready, and coordinating across internal departments to keep contract execution on track. The ideal candidate is detail oriented, organized, and eager to develop broad knowledge across government and commercial contracting, including familiarity with FAR and DFARS regulations, a variety of contract types, and subcontract administration. This position reports to the Director of Contracts. Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Department-Wide Administrative Support Provide administrative support to all members of the Contracts Department including Director, and Contracts Manager Assist with contract administration tasks across both prime government contracts, subcontracts, and commercial contracts including task orders and potential GSA schedules, blanket purchase agreements Help maintain comprehensive contract files (electronic) ensuring all documentation is complete, organized, and audit-ready Coordinate meetings, prepare agendas, and document action items for contracts team Assist with department workflow management and process improvement initiatives Contract & Subcontract Documentation Support Assist in maintaining contract files including original agreements, modifications, correspondence, invoices, deliverables, and compliance documentation Help track and monitor contract performance metrics including period of performance, funding status, deliverables, and key dates Support preparation of contract modifications, amendments, and administrative documents Assist with reviewing and processing invoices for accuracy and completeness Help organize and prepare documentation for audits and reviews Tracking & Monitoring Assistance Assist in maintaining tracking systems for contract milestones, deliverables, subcontractor performance, and key dates Help monitor contract and subcontract schedules, providing reminders to managers of upcoming deadlines Support preparation of status reports and presentations for internal stakeholders Assist with data entry and maintenance of contracts management systems Help track action items and follow-up activities across the department Compliance Support Assist in ensuring proper flow-down of terms and conditions to subcontractors Support audit preparation by organizing files and gathering requested documentation Assist with maintaining compliance checklists and verification records Help ensure all required contract administration activities are completed on schedule Cross-Functional Coordination Coordinate with Purchasing Department on PO-related documentation and tracking Assist with communications between Contracts Department and Finance, Program Management, and other internal teams Help facilitate information flow between contracts team and external consultants or legal counsel Support proposal development efforts with administrative assistance and document preparation Position Requirements General: Ability to obtain and maintain a DoD government security clearance This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver’s License and clean driving record. May Participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity. Education & Experience: Bachelor's degree in Business Administration, Contracts Management, or related field 2-5 years of experience in contracts administration, government contracting, or related administrative role Willingness to learn and develop broad contracting knowledge across multiple functional areas Technical Knowledge: Basic understanding of government contracting principles Familiarity with FAR/DFARS regulations Basic understanding of contract types and terminology Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Generalist mindset: Ability to support diverse tasks across the department Excellent organizational skills with strong attention to detail Ability to manage multiple priorities and deadlines simultaneously Strong written and verbal communication skills Team player with collaborative attitude and willingness to help where needed Adaptable and comfortable with onsite work environment Proactive in identifying ways to support the team Physical Requirements Hearing and speaking to exchange information in person, on the telephone or virtually. Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items. Seeing to read a variety of materials. Sitting or standing for extended period of time Physical agility to lift 20 pounds to shoulder height. Physical agility to lift, carry, push, or pull objects. Pay/Salary Information The pay scale of this position is $115,000-$125,000 Annually Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Trust Automation’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 07/31/2029 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. 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