Executive Assistant (Part Time 20 hours per week)

Job Title Executive Assistant Department Administration Location Minneapolis, MN Reporting To President/CEO Position Status Part Time (20 hours per week), Non‑exempt, Hybrid work schedule Job Purpose The Executive Assistant provides administrative and executive support to optimize the day‑to‑day effectiveness of the President/CEO. The role primarily supports calendar management, scheduling coordination, email and correspondence organization, meeting logistics, and administrative follow‑through. The position serves as a professional point of coordination for internal and external communication and requires strong organization, discretion, responsiveness, and attention to detail. Primary Duties & Responsibilities Serve as an administrative point of contact for internal and external communication on behalf of the President/CEO, ensuring timely follow‑up and coordination. Draft, proofread, organize, and manage routine correspondence, calendar responses, meeting communications, and administrative documents. Manage the President/CEO’s calendar, including scheduling and confirming appointments, coordinating meeting logistics, preparing materials, and assisting with time management. Provide administrative support for board and leadership meetings, including scheduling, logistics, preparation of materials, and distribution of information as assigned. Coordinate meeting logistics, scheduling, reminders, and materials for leadership and organizational meetings. Maintain organized administrative systems and workflows that support efficient executive office operations. Organize and manage the President/CEO’s daily, weekly, and quarterly priorities, ensuring alignment with organizational goals and optimizing the use of executive time. Conduct research, track follow‑up items, and assist with problem‑solving on key issues requiring executive attention; provide thoughtful recommendations and draft appropriate responses as needed. Collaborate with the leadership team on special initiatives, projects, and events, offering administrative and strategic support. Provide administrative support for organizational events, meetings, and special projects as assigned. Develop and maintain systems for filing and record‑keeping of organizational documents, board materials, and other confidential information. Assist with internal meeting coordination, communication distribution, and basic document or presentation preparation. Other duties as assigned. Compensation & Benefits $26.37 to $29.26 per hour, depending on qualifications. Employer‑paid Life Insurance, AD&D, and Long‑Term Disability. 403(b) Retirement Savings account with employer match. First Stop Health telemedicine and Employee Assistance Program. Professional development opportunities. Paid‑Time Off: 19 days in the first year (prorated), Floating Holiday, 10 paid company holidays. Minnesota Paid Family and Medical Leave eligibility. Minimum Education & Experience High school diploma or equivalent required. One (1) year of experience supporting organizational operations, coordination, project management, customer/client service, communications, or administrative functions. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Zoom, Teams), Adobe Acrobat, and cloud‑based file systems such as Google Drive and SharePoint. Preferred Education & Experience Associate’s degree, bachelor’s degree, or equivalent combination of education and experience. Experience providing support in a nonprofit, mission‑driven environment. Experience supporting senior leaders, leadership teams, boards, committees, or cross‑functional initiatives. Familiarity with generative AI tools and workplace collaboration technologies. Knowledge, Skills, & Abilities Strong organizational, administrative coordination, and time‑management skills for complex calendars and multiple priorities. Ability to prioritize effectively, manage competing demands, and adapt to changing priorities and urgent requests. Strong attention to detail, accuracy, and follow‑through. Strong written and verbal communication skills for clear, concise, professional correspondence. Professional communication across a wide range of audiences and situations. Strong interpersonal and relationship‑building skills with internal and external stakeholders. Ability to maintain collaborative relationships with internal team members, board members, and external stakeholders. Professionalism, responsiveness, and confidentiality when handling sensitive information. Ability to coordinate meetings and events, including scheduling, logistics, agenda preparation, materials distribution, and follow‑up. Knowledge of information‑management systems, shared drives, digital filing systems, and board portals. Proficiency using standard office technology and collaboration tools. Ability to work independently, exercise sound judgment, and be solution‑oriented. Physical Demands Use of PC/laptop requiring repetitive motion of fingers, hands, and wrists. Occasional movement around an office environment to access file cabinets, printers, etc.; primarily stationary. Ability to lift light materials and equipment up to 15 pounds. Ability to be on video calls with camera on for all meetings. Work Environment Typical office environment. Work schedule: occasional evenings and/or weekends may be required. Travel within the Twin Cities metro area to attend meetings and other events. Hybrid; employee will be expected to work in the TCR office weekly. EQUAL EMPLOYMENT OPPORTUNITY (EEO) COMMITMENT Twin Cities R!SE is committed to hiring and fostering a diverse and inclusive workforce that leverages the skills and talents of all employees in our organization, regardless of race, color, creed, religion, national origin, sex (including pregnancy or pregnancy‑related conditions), gender identity, sexual orientation, disability, age, marital status, veteran status, familial status, genetic information, or any other protected status. We encourage candidates with diverse backgrounds to apply for this position. #J-18808-Ljbffr