Insurance Defense Legal Assistant

Insurance Defense Legal Secretary

Location: St. Louis, Missouri

Salary: Starting at $50,000 annually, based on experience and qualifications

Employment Type: Full-Time

Position Overview

We are seeking an experienced and detail-oriented Insurance Defense Legal Secretary to join our growing litigation team in St. Louis. The ideal candidate will provide high-level administrative and legal support to attorneys handling insurance defense matters and will play a critical role in maintaining efficient case management and client service.

This position is best suited for a professional who thrives in a fast-paced environment, has strong organizational skills, and possesses prior experience supporting litigation attorneys.

Key Responsibilities

• Prepare, revise, and file legal documents, including pleadings, motions, discovery requests, subpoenas, and correspondence.
• Maintain attorney calendars, schedule hearings, depositions, mediations, and client meetings.
• File documents electronically in Missouri state and federal courts.
• Manage case files, litigation deadlines, and document organization.
• Coordinate and communicate with clients, courts, opposing counsel, experts, and vendors.
• Assist with discovery preparation, document production, and exhibit organization.
• Prepare trial notebooks, hearing binders, and mediation materials.
• Monitor docket activity and ensure compliance with court deadlines.
• Handle attorney time entry, expense reports, and billing support as needed.
• Provide general administrative support to attorneys and the litigation team.

Qualifications

Required

• Minimum of 2 years of legal secretarial or litigation support experience, preferably in insurance defense or civil litigation.
• Knowledge of Missouri court filing procedures and litigation processes.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
• Strong typing, proofreading, and document formatting skills.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Professional demeanor and commitment to client service.

Preferred

• Experience with insurance defense litigation.
• Familiarity with state and federal e-filing systems.
• Knowledge of legal case management and document management software.
• Experience supporting multiple attorneys in a busy litigation practice.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.