Office Coordinator - Learning Development Team

Fusion HCR Executive Assistant / Operations Coordinator

Fusion HCR is seeking a highly organized and detail-oriented Executive Assistant / Operations Coordinator to support a senior leader within a fast-paced corporate environment.

This is a newly created role focused on executive support, calendar management, event coordination, and operational organization. The ideal candidate is polished, proactive, and enjoys handling detailed administrative work while helping leadership stay organized and efficient.

This role is open to more entry-level candidates who are eager to grow, highly dependable, and thrive in a structured, professional office environment.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, meeting scheduling, and conference room coordination
• Coordinate internal meetings, leadership sessions, and department logistics
• Prepare meeting materials, print documents, and assist with presentation setup
• Handle mailing, shipping, scanning, filing, and other administrative tasks
• Support leadership with strategic initiatives and special projects

Event & Office Coordination

• Coordinate lunches, catering, and team events
• Assist with planning onsite meetings and leadership gatherings
• Set up conference rooms and ensure meetings run smoothly
• Manage vendor coordination and office logistics as needed
• Help maintain an organized and professional office environment

Operational & Detail-Oriented Support

• Maintain spreadsheets, trackers, and reporting documents in Excel
• Assist with data entry, organization, and follow-up tasks
• Ensure accuracy across schedules, documents, and communications
• Track action items and help drive timely completion of tasks

Qualifications

• Strong organizational and multitasking skills
• Excellent attention to detail and follow-through
• Strong Microsoft Excel and Microsoft Office experience required
• Professional communication and interpersonal skills
• Comfortable supporting executive leadership and handling confidential information
• Experience with calendar management, scheduling, or administrative support preferred
• Experience coordinating events, meetings, or office logistics preferred
• Positive attitude with willingness to help wherever needed
• Entry-level candidates with strong professionalism and administrative aptitude encouraged to apply

Additional Notes

• This role is fully onsite in Las Vegas
• Newly created position with strong visibility to leadership
• Candidates should be polished, dependable, and highly organized
• The team has seen many overqualified candidates due to compensation, so the ideal candidate may be someone earlier in their career looking for long-term growth opportunities