Part-Time Office Manager- Associated Nephrology Consultants

Associated Nephrology Consultants

Location: On-site
Schedule: Part-time (flexible; see below)

Position Overview

Associated Nephrology Consultants is seeking a Part-Time, On-Site Office Manager to serve as the primary operational and administrative presence in the clinic. This role works closely with the Practice Administrator as the on-site “boots on the ground,” supporting daily clinic operations, staff needs, and provider workflows.

The ideal candidate brings a clinical background (RN or Medical Assistant preferred) combined with lead, supervisory, or management experience , and is comfortable balancing administrative leadership with occasional hands-on support when needed.

Schedule

The anticipated schedule is:

• Monday, Wednesday, Friday: 8:30 AM – 12:30 PM


• Tuesday, Thursday: 12:00 PM – 4:00 PM

We are open to flexible or rotating schedules (e.g., alternating weeks of mornings or afternoons) depending on candidate availability and clinic needs.

Key Responsibilities

Clinic Operations & Leadership

• Serve as the on-site operational lead, partnering closely with the Practice Administrator and physician leadership


• Oversee day-to-day clinic operations to ensure efficient patient flow and staff coverage


• Monitor clinic schedules and staffing needs; assist with coordination of coverage for sick calls, vacations, and unexpected absences


• Act as a point of contact for staff and providers regarding operational questions or concerns

Staff Support & Supervision

• Lead, mentor, and support front office and clinical staff


• Assist with onboarding, training, and ongoing staff development


• Address day-to-day HR-related issues as they arise and escalate as appropriate


• Promote a positive, professional, and collaborative clinic culture

Administrative & HR Support

• Assist with HR-related processes in collaboration with the Practice Administrator and external partners


• Interface with credentialing teams and support credentialing and related administrative processes


• Support compliance with internal policies, procedures, and healthcare regulations


• Maintain organization of clinic documentation and administrative records

Clinical Cross-Coverage (As Needed)

• Provide cross-coverage support during staff absences (sick calls, PTO, etc.) as needed


• Step into clinical or front-office workflows when necessary to maintain smooth operations

Qualifications

• Prior experience as a Registered Nurse (RN) or Medical Assistant (MA) strongly preferred


• Previous lead, supervisory, or management experience in a medical practice setting


• Strong understanding of clinical workflows and medical office operations


• Excellent communication, organization, and problem-solving skills


• Comfortable serving as a liaison between staff, providers, administration, and external partners


• Ability to work independently while collaborating closely with leadership