Executive Administrative Assistant(Office of Coroner)

Job Title

The position is advanced clerical work involving document processing, billing, workflow management, statistical data management and customer service. Work is performed with considerable initiative and independence. Reports directly to the County Coroner and Chief Deputy County Coroner.

Essential Duties and Responsibilities

• Maintain Coroner's calendar, schedule appointments/meetings.
• Submit material to the State when required (including electronically in coroner programs)
• Review all incoming mail, determining the nature, urgency and action required by the office or the Coroner directly
• Respond to requests for documents and general information from the public
• Maintain statistical data on county deaths such as coroner views, motor vehicle fatalities, homicides, etc.
• Maintain office files and other record keeping
• Review all death certificates for cremation purposes in county and process the permits and billing of same
• Assist contract deputy coroners with questions related to their completion of reports in the electronic report management system
• Monitor information regarding the office budget using the county financial software program
• Oversee the ordering of supplies and equipment
• Maintain chain of custody of toxicology samples as well as forward to appropriate agency
• Other duties as assigned

Required Knowledge, Skills and Abilities

• Comprehensive knowledge of procedural requirements of government offices
• Knowledge of English grammar, punctuations, and spelling
• Knowledge of administrative methods and techniques to manage workflow
• Ability to gather and present information
• Proficient in computers and software, including Word, Excel, Outlook
• Ability to take accurate notes of discussions and produce documents from such notes
• Ability to establish and maintain effective working relationships with coroner's staff, law enforcement and the general public
• General knowledge of medical terminology when reviewing death certificates
• Ability to work independently and perform well in a team environment
• Knowledge of standard office procedures and practices such as the types, organizations, and use of standard office files, logs, forms, and letter formats
• Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules
• Ability to organize work in a manner which ensures smooth processing and accomplishment of priority items on schedule
• Proficient in the use of computers, fax machines, copiers and other related office equipment

Minimum Qualifications

• High School graduate
• Three years experience in a judicial, legal or governmental organization
• Previous experience using computers and software, including Word, Excel, Outlook
• Any equivalent combination of education, experience and training

The County of Luzerne is an EEO/ADA employer