Bookkeeper/Office Manager

Harvard Resource Solution is seeking an Office Manger/Bookkeeper for their client in Oakland County on a direct hire basis. In office ( hybrid 2-3 days in office after 1 -2 months of training is completed) Hours: 8:00am - 5:00pm Salary Range: 60,000.00 to 70,000.00 with full benefits( Salary based on experience and education ) Duties of the Office Manager/Bookkeeper Act as the primary point of contact for the client, anticipating needs and executing requests with exceptional professionalism and attention to detail. Manage incoming mail, packages, and occasional gift procurement. Orchestrate the full-cycle bill-paying process across multiple households, entities, and trusts, ensuring strict adherence to all deadlines. Review all invoices with a critical eye to identify overcharges, manage vendor disputes, and ensure the client receives best-in-class service and value. Serve as a liaison for contractors and service providers. Coordinate memberships (clubs, museums, professional organizations) and subscriptions, including renewals, tier upgrades, and cancellation of underutilized services. Maintain an organized database of vendor contracts, warranties, and insurance certificates. Perform reconciliations for multiple bank accounts, credit cards, and investment accounts. Ensure documentation is maintained in accordance with record retention policies and procedures. Maintain detailed records for artwork and other personal assets, including invoices and insurance documentation. Prepare cash flow reports, expense summaries, financial statements, and supporting workpapers. Submit out-of-network health insurance claims and track reimbursements. Execute capital call and distribution notices. Maintain detailed loan schedules and coordinate timely payments. Assist with the collection of year-end tax documentation. Perform additional duties and special projects as assigned. Qualifications of the Office Manager/Bookkeeper On-Site Presence: Required in the office a minimum of three (3) days per week (typically Tuesday, Wednesday, and Thursday) to manage physical mail, collaborative work, and banking transactions. Remote Work: Up to two (2) days per week (typically Monday and Friday) may be worked remotely. Core Hours: Regardless of location, the Associate must be online and reachable during designated core hours. Virtual Presence: While working remotely, the Associate must maintain an active Microsoft Teams status and respond to client communications via email or phone within 30 minutes during core hours. Service Continuity: The client should not experience any difference in service quality when the Associate is working remotely. Availability: In urgent situations, the Associate may be required to report to the office regardless of the hybrid schedule. Secure Connectivity: A secure, password-protected home Wi-Fi network is required. Public Wi-Fi is strictly prohibited for accessing financial data or Sage Intacct. Document Handling: Physical sensitive documents (e.g., bank statements, tax returns) may not be removed from the primary office. All paperwork must be digitized and stored on the company network. Visual Privacy: When working remotely, the Associate must ensure that computer screens displaying sensitive client information are not visible to guests, household members, or third parties. Dedicated Workspace: A quiet, professional home workspace is required, free from excessive background noise—particularly during calls with the client or external advisors. Hardware: The Client Office will provide a computer and monitors. #J-18808-Ljbffr Harvard Resource Solutions LLC