Acquisition Program Manager

Description Quantum Sky is searching for an Acquisition Program Manager to support Mission Delta 3's 3rd Sustainment Training Squadron (3 STS). The 3 STS is responsible for providing product support, life-cycle sustainment, and operational maintenance management for the Space Force’s mobile and fixed electromagnetic electronic warfare weapon systems Responsibilities: Serves primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team

CORE EXECUTIVE ASSISTANT RESPONSIBILITIES:

Calendar & Schedule Management: Coordinates the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership. Travel Coordination (DTS): Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Regulations. Correspondence Control: Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards. Meeting & Event Logistics: Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings. Visitor Protocol Support: Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders. Information Flow Management: Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses. Office Operations Management: Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems. Tasking & Suspense Tracking: Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits. Document Quality Control: Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them. Meeting Logistics: Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time. Distinguished Visitor Protocol: Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors. Information Screening: Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention.

CORE ACQUISITION PROGRAM MANAGER RESPONSIBILITIES:

Lifecycle Strategy Execution: Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands. Cost, Schedule, & Performance Tracking: Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) data. Risk Management: Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns. Budget Execution & Planning: Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle. Contractual Oversight: Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids. Stakeholder Synchronization: Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams. Rapid Acquisition Pathways: Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities. Milestone Reviews: Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews. Experience working on classified government systems and networks Qualifications Required: Bachelor’s degree At least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more years of DoD and related Space operations combined experience, specifically acquisition program management, executive assitance and/or operational experience In lieu of a Bachelor’s degree and 17 years of relevant experience, a Master’s plus 8 years of related experience or PhD plus 4 years of related experience is acceptable. Experience with Air Force and/or Space Force operations, command and control (C2), theater operations, space tasking cycle, and operator training, preferably with experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas. Excellent problem-solving and analytical skills Demonstrated competency in technical writing Familiarity operating under agile conditions as a member of a Scrum team Superior written and oral communication skills, including interpersonal and negotiation skills Familiar with MS Office products Experience in working with multi-disciplinary teams of Military and technical managers Desired: Master’s degree (STEM) 20+ years’ experience in Program Management and/or Executive Assistance (Government PM time preferred) of DoD and related Space operations combined experience, specifically acquisition program management and/or operational experience development of requirements, specifications and proposals; familiar with a variety of acquisition concepts, phases, and procedures. Scaled Agile Framework for Enterprises (SAFe), Project Management Institute- Agile Certified Professional (PMI- ACP), Certified Scrum Master, PMP, USAF Acquisition Professional Development Program (APDP) or similar certification Experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas or other USSF mission domains. Experience participating in technical studies and project performance reviews; ability to function in a multi-contractor/customer environment Ability to perform a variety of complicated tasks, a wide degree of creativity and latitude is expected; demonstrated leadership and interpersonal skills; and effective written and oral communication skills required Familiarity working with or at the Combined Space Operations Center (CSpOC), US Space Command (USSPACECOM), and/or Space Force Field Commands Experience/knowledge navigating the Air Force’s cloud-based DevSecOps Platform One enterprise service Experience/familiarity working as a Product Repository technician or lead. A successful candidate will coordinate the delivery of services among different program activities to increase effectiveness and efficiency leadership – proven success in leading high-performance teams in an integrated product development team environment, achieving results through others, and being a strong team player Objectivity – Must maintain objectivity to determine proper standards, processes, and procedures that benefits the entire organization Creativity – Develop innovative solutions to modernize and improve system proficiencies (i.e. processes, procedures, techniques, tools, etc.) Flexibility – Receptive to change/new information and rapidly adapts to new technology, information, changing conditions, or unexpected obstacles Analytical Thinking - Exceptional ability to analyze data and utilize it to make sound business decisions Conflict management and resolution skills Passionate - Possess a passion for researching, defining and enforcing standards, processes and procedures Results focused – Ability to organize and manage multiple, and at time competing priorities Communication Skills – Demonstrate communication skills necessary to interpret policies in situations requiring persuasion and prepare and present presentations Relationship building skills – Ability to work within a dynamic team setting and provide role-model leadership Customer service – Superior customer service skills to both internal and external customers Clearance: Active Top Secret clearance with SCI eligibility required About Tyto Athene Compensation: Compensation is unique to each candidate and relative to the skills and experience they bring to the position. The salary range for this position is typically between $130,000-$180,000. This does not guarantee a specific salary as compensation is based upon multiple factors such as education, experience, certifications, and other requirements, and may fall outside of the above-stated range. Benefits: Highlights of our benefits include Health/Dental/Vision, 401(k) match, Paid Time Off, STD/LTD/Life Insurance, Referral Bonuses, professional development reimbursement, and parental leave. The world the mission operates in is going post-quantum, contested, and machine-speed. Quantum Sky engineers the advantage across cyber, networks, software, and quantum because the mission demands dominance, not parity. We don't follow the map. We draw it. At Quantum Sky, we believe that success starts with our people. We foster a collaborative, innovative, and mission-driven environment where every team member plays a critical role in shaping the future of technology. Are you ready to join #TeamQuantumSky? Quantum Sky Engineering LLC is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, [sexual orientation, gender identity,] national origin, disability, status as a protected veteran, or any characteristic protected by applicable law. #J-18808-Ljbffr Tyto Athene, LLC