Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support senior leadership on a short-term Contract assignment based in Scottsdale, Arizona. This role is ideal for someone who brings strong administrative judgment, discretion with confidential materials, and the ability to keep priorities organized in a fast-moving environment. The position follows a hybrid schedule with in-office collaboration on Tuesdays and Thursdays, and it is expected to begin next week for an approximately one-month duration.

Responsibilities:
• Provide direct administrative support to executive-level stakeholders, helping manage day-to-day coordination and priority handling.
• Transfer and organize information accurately between internal systems while maintaining strong attention to detail.
• Handle confidential and sensitive records with discretion and care.
• Support office and reception-related activities, including communication routing and general administrative coverage as needed.
• Respond to inbound calls and inquiries in a timely and attentive manner.
• Maintain orderly documentation, update records, and assist with data entry tasks tied to the project scope.
• Work closely with internal teams during scheduled in-office days to ensure smooth progress and timely completion of assignments.• Prior experience providing administrative support to C-suite executives or other senior leaders.
• Demonstrated background in administrative assistance within an office setting that requires strong attention to detail.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage sensitive information confidentially and exercise sound judgment.
• Experience handling inbound calls and supporting front-office or receptionist-related duties.
• Comfortable working in a hybrid schedule, including onsite presence in Scottsdale, Arizona on Tuesdays and Thursdays.
• Availability to start next week and commit to an approximately one-month Contract assignment.