Administrative Assistant

Administrative Assistant Ready to take the next step in your career? Join a global company shaping the future with technology that drives lasting impact. Hypertec is seeking an Administrative Assistant to join our Sales Operations team in Scottsdale, Arizona. If you are motivated, collaborative, and aligned with our values, we would love to hear from you. We believe that how we work is just as important as what we build. Our values reflect the mindset we bring to everything we do: Innovation Trust Entrepreneurship Customer Focus What You'll Be Contributing: Assist in preparing, organizing, and submitting bid responses, RFQs, RFPs, and RFIs in compliance with customer requirements and deadlines. Maintain and update proposal templates, project documentation, and internal bid libraries to ensure accuracy and consistency across submissions. Work cross-departmentally with sales, purchasing, and other internal teams to gather and consolidate necessary proposal information. Communicate directly with customers to clarify requirements, request missing information, and ensure timely and complete submissions. Track submission deadlines, update internal systems with bid status, and support post-submission activities such as debriefs and documentation archiving. What Sets You Apart: 2+ years of experience supporting contracts, proposals, or administrative work in a professional office setting. Strong organizational skills with the ability to manage multiple deadlines and high-volume documentation. Excellent written and verbal communication skills, including experience communicating professionally with customers and internal teams. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with document formatting and editing. Detail-oriented with a strong focus on accuracy, compliance, and process improvement. What's In it For You: Comprehensive benefit plan offerings, allowing our employees to tailor their benefits to fit their unique health needs and preferences. Including medical, dental, vision, life insurance, and EAP. 401K with employer contribution. Health Savings Account (HSA). Paid Floater Days. Immerse Yourself in the Hypertec Journey: You think you are the right candidate for this role? We can't wait to meet you! We look beyond the CV to discover real potential. Hit "Apply" and let's discover it together! About Hypertec Founded in 1984, Hypertec empowers innovators to push boundaries and lead their industries through transformative technology. Through our five divisionsHigh Performance Compute & AI, Data Center Construction, Health, Custom Manufacturing, and Solutions Partnerwe help clients turn complex challenges into opportunities for sustainable growth. Trusted by leaders in AI, financial services, media & entertainment, healthcare, and the public sector, we serve clients in over 80 countries. Recognized globally for innovation and sustainability, including our revolutionary immersion-born servers, we continue to deliver technology that makes a lasting difference. Learn more at Hypertec is an equal opportunity employer. Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.