Executive Administrative Assistant

Location: Scottsdale, AZ Salary: $24.00 USD Hourly - $28.00 USD Hourly 100% Onsite in Scottsdale, AZ About The Role We are seeking a highly organized, proactive, and strategic Executive Assistant to support members of the Executive Leadership Team. In this role, you will serve as a trusted business partner, enabling executive leaders to operate at their highest level by managing priorities, driving efficiency, anticipating needs, and ensuring seamless day-to-day operations. This position goes beyond traditional administrative support. You'll provide strategic partnership to senior leaders, exercise sound judgment in handling confidential information, and play a critical role in supporting organizational success. The ideal candidate thrives in a fast-paced environment, maintains exceptional attention to detail, and excels at building strong relationships across all levels of the organization. Why Join Us As an Executive Assistant, you will gain valuable exposure to executive leadership while partnering closely with C-Suite and Vice President-level leaders. You'll work alongside a collaborative team of Executive Assistants, contribute to high-impact business initiatives, and help shape operational excellence across the organization. This is a highly visible and rewarding opportunity where your influence extends well beyond calendar management—you'll become a trusted advisor and indispensable business partner. Responsibilities Executive Partnership & Strategic Support Serve as a trusted partner to assigned executives by anticipating needs, removing obstacles, and enabling leaders to focus on strategic priorities. Act as a gatekeeper, time advocate, and liaison by managing complex executive calendars, schedules, and competing priorities. Exercise sound judgment and maintain strict confidentiality when handling sensitive business information. Support executives in managing daily operations and strategic initiatives. Calendar, Travel & Meeting Management Coordinate complex calendars, executive meetings, travel arrangements, conferences, and departmental activities. Prepare executives for meetings through proactive planning, agenda management, and organizational support. Manage meeting logistics, document action items, and ensure timely completion of follow-up activities. Coordinate domestic and international travel itineraries as needed. Executive Communications & Business Operations Draft, edit, and prepare executive correspondence, presentations, reports, and business communications with exceptional professionalism and accuracy. Research, compile, and organize information to support executive decision-making. Process expense reports and maintain organized documentation, records, and receipts. Maintain accuracy and consistency across executive materials and communications. Relationship Management Build and maintain trusted relationships across the organization and with external partners. Serve as a liaison between executives, internal departments, vendors, customers, and other stakeholders. Support executive participation in company meetings, events, and Brand Ambassador activities as needed. Collaborate with the Executive Assistant team to provide backup coverage and cross-functional support. Operational Excellence & Continuous Improvement Identify opportunities to improve administrative processes and increase executive productivity. Streamline workflows and implement best practices that enhance organizational efficiency. Maintain office resources, supplies, and operational readiness. Demonstrate flexibility to support occasional evenings, weekends, or holidays when business needs require. Minimum Qualifications High School Diploma or equivalent required. Bachelor's degree preferred. 3+ years of experience supporting senior-level executives in a fast-paced business environment. Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills. Demonstrated ability to handle confidential information with discretion, professionalism, and integrity. Proven ability to work independently while maintaining strong collaboration across teams. Preferred Qualifications Experience supporting C-Suite executives or executive leadership teams. Experience coordinating complex travel, meetings, and executive events. Project coordination or project management experience. Experience working in a dynamic, high-growth, or rapidly changing business environment. Required Skills Executive Calendar Management Executive-Level Administrative Support Travel Coordination Meeting & Event Planning Microsoft Outlook Microsoft Word Microsoft PowerPoint Microsoft Excel Executive Communications Expense Report Management Relationship Management Project Coordination Organizational & Prioritization Skills Confidential Information Management Preferred Skills C-Suite Support Experience Process Improvement Workflow Optimization Cross-Functional Collaboration Strategic Planning Support Business Operations Support By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. Message & data rates apply and message frequency may vary. Consistent with Judge's Privacy Policy, information obtained from your consent will not be shared with third parties for marketing/promotional purposes. Reply STOP to opt out of receiving telephone calls and text messages from Judge and HELP for help. This job and many more are available through The Judge Group. Find us on the web at #J-18808-Ljbffr