Executive Assistant

Personal Assistant

We are looking for a reliable, highly adaptable, and proactive mid-level Personal Assistant to provide seamless support to a CEO of 2 small companies. This role is a unique blend of business administration and lifestyle management, designed for someone who takes pride in anticipating needs, smoothing out logistical wrinkles, and keeping a busy schedule completely organized.

You will act as the ultimate gatekeeper, sounding board, and logistics coordinator. No two days will look exactly alike: one day you might be coordinating travel and building a corporate presentation, and the next you might be managing home vendors or picking up a high-priority delivery. If you are highly resourceful, unflappable under pressure, and deeply value discretion, this role offers an engaging, fast-paced environment.

This job will be multi location position between Chandler, Scottsdale and hybrid.

Key Responsibilities

• Calendar & Gatekeeping: Take full ownership of the Principal's 2 professional and 1 personal calendar. Vet incoming requests, prioritize urgent conflicts, and guard their time effectively. Provide weekly calendar itinerary.
• Travel & Logistics: Coordinate detailed domestic travel itineraries, including flights, private transport, lodging, dining reservations, and contingency plans for delays.
• Lifestyle & Household Management: Oversee personal property logistics, including scheduling home maintenance vendors, managing vehicle service, tracking personal expenses, and handling high-value errands.
• Communication Support: Manage incoming correspondence (emails, mail, phone calls). Draft professional emails, edit memos, and prepare presentations or reports on behalf of the Principal.
• Event Coordination: Plan and execute logistics for small private dinners, corporate gatherings, and family events, ensuring every detail is handled from catering to audio-visual setup.
• Project Management: Coordinate work projects with company employees to provide guidance on project details, on-time deliverables and possible assistance.

Qualifications & Skills

• Experience: 2+ years of experience as a Personal Assistant, Executive Assistant, or high-level concierge supporting busy professionals.
• Dependability & Discretion: An absolute commitment to confidentiality. You will handle sensitive personal, financial, and business data daily.
• Resourcefulness: A "figure-it-out" mindset. When faced with a roadblock (e.g., a fully booked restaurant or a canceled flight), you instinctively find creative solutions. A process oriented, efficient go getter to identify improvements in all aspects of the role.
• Tech & Organization: Highly proficient in modern productivity tools (Google Workspace, Microsoft 365, smart-home or scheduling tech).
• Mobility: Must possess a valid Arizona driver's license, a clean driving record, and a reliable vehicle for local travel/errands around the East Valley.
• Location and Schedule: Chandler 40%, Scottsdale 40%, hybrid 20% and local travel required. Requires occasional evening/weekend flexibility.

What We Offer

• Comprehensive health, dental, and vision insurance.
• 401(k) matching program.
• Tuition Reimbursement
• Generous Paid Time Off (PTO)
• Weekly pay
• Free membership to Company owned Wellness center in Scottsdale (Red light, sauna, cold plunge etc.)
• And more!

Compensation & Benefits

• Salary: Competitive annual salary ranging from $55,000 to $65,000/year (depending on experience and qualifications).
• Mileage/expense reimbursement for all work-related travel.