Accounting Coordinator and Operations Support Specialist

Accounting Coordinator and Operations Support Specialist Location: Sunrise, FL Base pay range: $24.00/hr - $30.00/hr Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Job Summary The Accounting Coordinator and Operations Support Specialist plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments. Key Responsibilities Sales & Production Coordination Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders Coordinate equipment requirements and documentation for production Generate packing lists and shipping labels, and ensure all installations are completed Maintain and distribute the equipment order schedule Support Territory Managers with pricing updates, memos, warranty information, and returns tracking Administrative & Contract Support Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required) Handle international export shipping and documentation Update and publish annual retail/replacement part price lists and warranty details Serve as Company Notary Public Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated Support document distribution and upload to Territory Manager Information portal Accounting & Finance Assistance Support full-cycle accounting tasks including billing, AR, and AP Process customer invoices and apply payments Assist with collections and reconcile account balances Respond to commission and sales rep inquiries Maintain organized financial records and support the accounting team with admin tasks Qualifications Associates or Bachelors Degree 3+ years within Accounting & Operations Experience handling customers/products Strong team work ethic Exceptional communication skills both written and verbal Ability to follow up and prioritize workload Proficiency in MS Office, especially Excel Strong full-cycle accounting experience Details Seniority level: Associate Employment type: Full-time Job function: Accounting/Auditing and Administrative Industries: Manufacturing #J-18808-Ljbffr