Office & HR Administrator - Payroll & Onboarding Pro

Office / HR Administrator Location: Columbus, OH Job Type: Full-Time Position Overview Our client, located in Columbus OH, is seeking a highly organized and dependable Office / HR Administrator to support daily office operations, payroll processing, and human resources functions within a fast-paced construction environment. This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records. The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and strong interpersonal relationships. Key Responsibilities Office Administration Manage daily office operations, including phones, emails, filing, scheduling, and office supplies Support project managers, superintendents, and leadership with administrative tasks Maintain organized employee, project, and vendor records Coordinate meetings, travel arrangements, and company events as needed Assist with document preparation, reports, and correspondence Help ensure compliance with company procedures and safety documentation Human Resources Support Coordinate onboarding and orientation for new hires Maintain employee files and HR records with confidentiality and accuracy Assist with benefits administration and employee documentation Track employee certifications, licenses, training, and required documentation Support recruiting efforts, including posting jobs and scheduling interviews Assist with employee relations, policy communication, and HR compliance initiatives Help manage workers’ compensation claims and return-to-work documentation Payroll Responsibilities Process weekly and/or biweekly payroll accurately and on time Review employee timecards, job costing, and labor allocations for accuracy Coordinate with field supervisors regarding employee hours and payroll approvals Maintain payroll records and assist with reporting requirements Process employee status changes, deductions, and direct deposit updates Assist with certified payroll reporting and prevailing wage documentation when required Support year-end payroll activities, including W-2 preparation and audits Ensure compliance with payroll laws, tax regulations, and company policies Qualifications 2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Experience with payroll software, HRIS systems, or construction management software preferred Knowledge of payroll processes, labor tracking, and employee documentation Ability to handle confidential information professionally High school diploma required; associate or bachelor’s degree preferred Preferred Skills Experience supporting field and office personnel in a construction environment Knowledge of basic HR practices, payroll procedures, and employment documentation Familiarity with certified payroll and prevailing wage projects is a plus Strong attention to detail and problem-solving abilities Ability to work independently and collaboratively in a team setting #J-18808-Ljbffr Embark Recruiting Solutions