Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our fast-paced accounting team at Solo Brands — you may know us by one of our brands: Solo Stove, Chubbies, Isle Paddleboards, and Oru Kayaks. This role is responsible for processing, tracking, and reconciling invoices and payments, ensuring accuracy and compliance across both our direct-to-consumer and wholesale channels.

The ideal candidate has hands-on experience with NetSuite, Bill.com, invoicing software, and Excel, along with a strong background in vendor escalations, wholesale invoice processing, and corporate customer issue resolution. We're looking for someone who's motivated to keep growing their skill set and is genuinely excited about using AI and automation to work smarter.

NOTE: This role works a hybrid schedule, in office Mondays and Wednesdays. We will only consider candidates who live a commutable distance from our corporate office in Grapevine, TX.

Key Responsibilities

• Accurately process, code, and enter vendor and wholesale invoices into NetSuite and other invoicing software.
• Manage and process payments through Bill.com, ensuring timely and accurate disbursements.
• Own vendor escalations from start to finish, communicating clearly with vendors, corporate customers, and internal teams to resolve discrepancies.
• Set up and maintain vendor accounts and records, ensuring compliance with company policies.
• Communicate directly with wholesale customers and internal sales/account management teams to resolve invoice and payment-related issues.
• Monitor accounts to ensure payments are up to date and follow up on outstanding balances.
• Support month-end and year-end close processes, including AP reconciliations and reporting.
• Prepare and maintain Excel spreadsheets for reporting, analysis, and audit support.
• Identify opportunities to apply AI and automation tools to streamline AP workflows and improve efficiency.
• Collaborate with the finance team on process improvements.
• Assist with ad hoc projects and support as needed.

Qualifications

• Bachelor's degree in accounting, Finance, or related field preferred (or equivalent experience).
• 2–4 years of accounts payable experience, ideally within a consumer goods, DTC, or wholesale environment.
• Strong knowledge of vendor escalation management, wholesale invoice processes, corporate customer issue resolution, and inventory invoice reconciliation.
• Proficiency in NetSuite, Bill.com, invoicing software, and Microsoft Excel.
• Banking software experience is strongly preferred.
• Heavy experience with, and enthusiasm for, AI and automation tools.
• Prior remote work experience a plus.
• Exceptional attention to detail, accuracy, and organizational skills.
• Ability to work cross-functionally with sales, operations, and finance teams.
• Strong written and verbal communication skills for vendor and customer interaction.
• Self-starter with the ability to manage multiple priorities in a fast-paced environment.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.