Police Records Clerk

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Police Records Clerk

Department: Police

FLSA Status: Non-Exempt

Annual Salary: $27,648.78 - $29,332.60

Per Mississippi State Statute 21-31-63: Any applicant for a position of any kind under civil service must be a citizen of the United States and an elector of the county in which he resides and must meet only such bona fide occupational residency requirements as may be determined by the civil service commission or the governing authority of the municipality.

Position Overview The Records Clerk performs clerical work of limited complexity performed under close supervision. Under immediate supervision, is responsible for clerical tasks of routine difficulty. Work of this class involves the performance of standardized clerical duties in accordance with well-defined procedures and methods. Detailed instructions are given at the beginning of the work and on subsequent new assignments. However, as employees become familiar with the particular procedures, they may perform more routine duties independently. Advice is available on unusual work problems and work is reviewed through observation of operations. Duties sometimes involve the operation of standard office appliances and equipment. Essential Job Functions Essential duties and functions, pursuant to the Americans with Disabilities Act, May include the following. Other related duties may be assigned.

• Opens and verifies mail, removes and records checks, cash, money orders, and related materials; prepares material for mailing.
• Verifies records, reports and other documents.
• Prepares and maintains routine records and reports; assist in compiling data requested for subpoenas.
• Attends the public as a receptionist; provides routine information; answers telephone receiving, answering or referring questions and recording routine matters.
• Serves customers at a public counter, collect payments and does cashier work, issues receipts.
• Participates in the maintenance of department records, files and retrieves materials, posts data to records.
• Makes arithmetic calculations manually or by use of a calculating machine according to established methods.

Knowledge, Skills and Abilities Must posses required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of English, spelling and arithmetic.
• Some knowledge of modern office practices, procedures, equipment and standard clerical techniques.
• Ability to make arithmetic calculations rapidly and accurately and to write legibly.
• Ability to follow oral and written instructions.

Education and Experience High school graduate or equivalent. Required Licenses or Certificates None. Physical Demands and Working Conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include occasional lifting/carrying of 10+ pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are indoors.