Litigation Assistant/Assistant Office Administrator

Trustpoint is excited to partner with a boutique litigation firm in search of a Litigation Assistant/Assistant Office Administrator to join their collaborative team. This is a direct hire opportunity offering a blend of legal administrative support, office operations, and paralegal-level responsibilities. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment supporting multiple attorneys.

Responsibilities:

• Assist attorneys with case preparation, including drafting and managing correspondence
• Prepare, file, and track legal documents with courts and other entities, including e-filing
• Manage and coordinate Outlook calendars, including scheduling court dates, client meetings, and deadlines
• Communicate with courts, clients, and opposing counsel regarding scheduling and case updates
• Open and maintain files using Tabs billing system and Worldox document management system
• Support office operations by assisting the Office Administrator with day-to-day administrative tasks
• Provide paralegal-level support on billable tasks as needed
• Maintain organized case files and ensure accuracy of documentation

Qualifications:

• 3+ years of experience in legal administration or legal secretary work within a litigation environment in a law firm
• Experience with e-filing, Outlook calendar management, Tabs, and Worldox strongly preferred
• Prior paralegal experience is highly desired
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and work both independently and collaboratively
• Excellent written and verbal communication skills

Additional Details:

• First 60 days fully in-office, then hybrid schedule (12 remote days per week)
• Supports multiple attorneys and works closely with Office Administrator and Head Legal Secretary

Benefits:

• 401(k) with matching
• Free parking
• Health insurance
• Life insurance
• Paid time off and vacation

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.