Accounting and Administrative Coordinator

Job Description

Job Description

Description:

About Us

Since 1982, Appliance Distributors Unlimited (ADU) has been the Mid-Atlantic’s most trusted source for appliances. We offer a wide variety of kitchen and laundry appliances and customizable solutions that appeal to custom home builders, kitchen designers, home remodelers, property managers, and homeowners.

Our showrooms display brands and styles, allowing customers to compare products, explore options, and make purchases. They are staffed with experienced inside sales professionals who use a consultative and relationship-building approach to selling appliances.

About the Role

We're looking for a highly organized, detail-oriented Accounting & Administrative Coordinator to support our Accounting & Finance department. This role is centered on accounts payable — entering vendor invoices, reconciling statements, and resolving payment discrepancies — but also includes a variety of clerical and administrative duties that keep the department running smoothly.

We are not looking for someone pursuing a career as an accountant, and a background in accounting is not required . What matters most is that you're sharp with numbers and spreadsheets, take initiative without being asked, and are comfortable being the friendly, responsive point of contact when vendors have questions. If you're the kind of person who picks up the phone to sort out a discrepancy instead of leaving it in an inbox, we want to hear from you.

What You'll Do

Accounts Payable (primary focus)

• Enter and code vendor invoices accurately and on schedule using AP automation software
• Reconcile vendor statements against internal AP records; identify and resolve discrepancies
• Pull AP aging reports from our accounting system and cross-reference them against vendor-provided statements in Excel to pinpoint mismatches
• Proactively contact vendors by phone or email to resolve invoice questions, missing documentation, or payment discrepancies — without waiting to be asked
• Serve as a responsive, personable point of contact for vendors with payment inquiries
• Assist with payment runs and support month-end close processes related to AP

Administrative & Clerical Support

• Provide general administrative support to the Accounting & Finance team (filing, document organization, data entry, correspondence)
• Maintain organized, audit-ready records for vendor files and supporting documentation
• Support other accounting/finance functions as needed (e.g., expense processing, basic reporting, ad hoc projects)
• Help identify opportunities to streamline or improve existing processes

What We're Looking For

Required:

• Strong Excel skills , including advanced formulas (e.g., VLOOKUP/XLOOKUP, INDEX/MATCH, pivot tables, conditional formatting) and the ability to analyze and reconcile data sets from different sources
• Excellent attention to detail and accuracy
• Strong organizational skills and the ability to manage multiple ongoing tasks
• A self-starter who takes ownership of problems and follows through to resolution
• Clear, friendly, professional communication skills — comfortable picking up the phone with vendors
• Reliable and dependable; treats deadlines and commitments seriously

Preferred (not required):

• Comfort using AI tools (e.g., Copilot, ChatGPT, Claude) to support data analysis or everyday productivity
• Prior experience in an administrative, clerical, customer service, or bookkeeping-adjacent role
• Experience with any accounting/ERP software (we will train on our specific systems)

Not required:

• A degree or background in accounting or finance
• Industry-specific experience

Ideal Candidate

You don't need to have "accountant" in your job history. You might come from customer service, office administration, operations, or another detail-heavy field. What sets you apart is that you're naturally organized, you enjoy digging into a spreadsheet to find where two numbers don't match, and you don't wait around for permission to solve a problem — you just solve it.

Why Join ADU?

For over 40 years , ADU has been a trusted leader in premium luxury appliances throughout the Mid-Atlantic. We invest in our people by fostering a collaborative culture , encouraging professional growth , and empowering every team member to make a meaningful impact on our customers and our success.

Benefits

• Medical, Dental, and Vision Insurance (eligible after 60 days)
• 401(k) with company matching up to 4% after six months of full-time employment
• Paid Time Off (PTO)
• Paid Holidays
• Employee Referral Program

Schedule

Monday – Friday

8:00 am – 4:30 pm

Location

In-Person (on-site)

Halethorpe, MD 21227

What We're Looking For

Required:

• Strong Excel skills , including advanced formulas (e.g., VLOOKUP/XLOOKUP, INDEX/MATCH, pivot tables, conditional formatting) and the ability to analyze and reconcile data sets from different sources
• Excellent attention to detail and accuracy
• Strong organizational skills and the ability to manage multiple ongoing tasks
• A self-starter who takes ownership of problems and follows through to resolution
• Clear, friendly, professional communication skills — comfortable picking up the phone with vendors
• Reliable and dependable; treats deadlines and commitments seriously

Preferred (not required):

• Comfort using AI tools (e.g., Copilot, ChatGPT, Claude) to support data analysis or everyday productivity
• Prior experience in an administrative, clerical, customer service, or bookkeeping-adjacent role
• Experience with any accounting/ERP software (we will train on our specific systems)