Administrative Assistant

Job Description

Job Description

Robert Half is partnering with a well-established art gallery and advisory firm to identify a professional and customer-focused Administrative Assistant for their Las Vegas showroom. This individual will play a key role in supporting daily gallery operations while serving as a welcoming point of contact for clients, artists, vendors, and visitors. This is an excellent opportunity for someone who enjoys a creative environment, thrives in a client-facing role, and takes pride in staying organized and detail-oriented.

Responsibilities

• Manage day-to-day administrative operations of the gallery.
• Answer and direct incoming phone calls while providing exceptional customer service.
• Monitor and respond to email correspondence in a timely and professional manner.
• Welcome clients, artists, and visitors to the showroom.
• Coordinate incoming and outgoing shipments and assist with logistics tracking.
• Maintain inventory records and update information within the company's inventory management platform.
• Assist with administrative projects, presentations, and documentation.
• Support the preparation of client materials and special gallery projects.
• Utilize Microsoft Excel, PowerPoint, and other Office applications to support business operations.
• Ensure the gallery remains organized and operating efficiently.

• 1 year of administrative, office support, customer service, or coordinator experience.
• Strong communication and interpersonal skills.
• Professional, outgoing, and comfortable interacting with clients in person, over the phone, and via email.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office, including Excel and PowerPoint.
• Ability to multitask and prioritize in a fast-paced environment.
• Experience with inventory management systems or logistics coordination is a plus.
• Interest in art, design, galleries, or creative industries is highly preferred.