Executive & Personal Assistant

Job Description

Job Description

Company: Quantum Real Estate
Location: Wilmington, North Carolina
Employment Type: Full-Time
Work Arrangement: Hybrid
Compensation: $17–$23 per hour, based on experience
Schedule: Monday–Friday with flexible working hours; very occasional weekend availability may be required
Start Date: As soon as possible

Quantum Real Estate is seeking a highly organized, discreet, and dependable Hybrid Executive & Personal Assistant to provide comprehensive professional and personal support to a company executive.

This position is ideal for a proactive individual who thrives in a fast-paced environment, anticipates needs, handles confidential information with care, and can confidently manage a wide range of administrative, household, and lifestyle-related responsibilities.

The role combines executive administrative support with personal assistance. Work will be performed through a hybrid arrangement, with local travel throughout the Wilmington area required for errands, appointments, shopping, and property-related tasks. No out-of-town travel is expected.

Key Responsibilities

Executive and Administrative Support

• Manage the executive’s calendar, appointments, meetings, and scheduling priorities.
• Monitor, organize, and respond to emails and other correspondence as directed.
• Coordinate local and out-of-town travel arrangements, including transportation, accommodations, itineraries, and reservations.
• Prepare documents, spreadsheets, reports, and correspondence using Microsoft Word, Excel, and Outlook.
• Conduct research and provide organized summaries or recommendations.
• Maintain accurate records, files, receipts, and confidential documentation.
• Assist with expense tracking, bill payment, reimbursements, and basic financial organization.
• Help prioritize tasks and follow up on outstanding items, deadlines, and commitments.

Personal and Household Support

• Complete local errands, personal shopping, pickups, returns, and deliveries.
• Coordinate household vendors, service providers, maintenance appointments, and property-related needs.
• Schedule personal, medical, vehicle, and household appointments.
• Assist reservations, vehicle coordination, and property organization.
• Research and arrange dining, entertainment, services, gifts, and other personal requests.
• Handle sensitive personal, financial, medical, and business information with complete confidentiality.

Event and Project Coordination

• Assist with planning and coordinating business and personal events.
• Manage invitations, reservations, vendors, supplies, schedules, and event-related logistics.
• Track action items and help ensure projects are completed accurately and on time.
• Communicate professionally with vendors, clients, service providers, and other contacts on behalf of the executive.

Qualifications

• At least two years of relevant experience as a personal assistant, executive assistant, administrative assistant, office coordinator, or similar support professional is preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Quicken is a plus but is not required.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization abilities.
• Ability to manage multiple responsibilities and respond effectively to changing priorities.
• Strong attention to detail and commitment to accuracy.
• Sound judgment and the ability to work independently with limited supervision.
• Professional demeanor and a high level of discretion.

Required Personal Qualities

The successful candidate will demonstrate:

• Flexibility and adaptability
• A strong sense of urgency
• Exceptional organization
• Careful attention to detail
• Reliability and follow-through
• Initiative and proactive problem-solving
• Professionalism and good judgment
• Discretion and respect for confidentiality

Additional Requirements

• Must have a valid driver’s license, reliable personal vehicle, and appropriate automobile insurance.
• Must be comfortable driving throughout the Wilmington area for errands and appointments.
• Mileage for approved business-related travel will be reimbursed.
• Must be able to lift and carry small packages weighing up to approximately 15 pounds.
• Must be willing to complete a background check, driving-record check, and professional reference checks.
• Must sign and comply with a confidentiality and nondisclosure agreement.
• Must be available for very occasional weekend responsibilities with reasonable notice.

Compensation and Benefits

• Hourly compensation of $15–$23, depending on experience and qualifications.
• Stable, full-time opportunity with a flexible weekday schedule.

Reporting Relationship

This position reports directly to a Quantum Real Estate executive.

QRE Property Management is a locally owned residential property management company serving the Wilmington, NC area. We manage both apartment communities and single-family homes with a commitment to quality, consistency, and care.

Inspired by the values of radical transparency and continuous improvement, we believe that the best work is done in an environment of honesty, ownership, and teamwork. We’re small enough to know our team and residents by name, and focused enough to do the job right.

Company Description

QRE Property Management is a locally owned residential property management company serving the Wilmington, NC area. We manage both apartment communities and single-family homes with a commitment to quality, consistency, and care.\r\n\r\nInspired by the values of radical transparency and continuous improvement, we believe that the best work is done in an environment of honesty, ownership, and teamwork. We’re small enough to know our team and residents by name, and focused enough to do the job right.