Administrative Specialist

Job Description

Job Description

THIS IS A 14+ MO, W2 CONTRACT OPPORTUNITY

M-TH 7A-5P (4X10 SCHEDULE)

MAX RATE: $25HR

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Coordinator / Document Management Specialist to provide administrative and operational support to a large organization of approximately 100 employees. This role supports multiple leaders, staff members, and operations personnel while serving as a key resource for document management, digital tools, and office administration activities.

The ideal candidate is a self-starter who thrives in a fast-paced environment, can effectively manage competing priorities, and demonstrates excellent communication, relationship-building, and problem-solving skills. This position plays a critical role in supporting business operations, maintaining document management systems, coordinating administrative processes, and assisting employees with digital tools and technology.

Key Responsibilities

Administrative Support

• Provide professional administrative support to multiple leaders, teams, and operational personnel.
• Manage complex calendars, scheduling conflicts, and meeting logistics.
• Coordinate meetings, workshops, training sessions, and department events.
• Reserve conference rooms, arrange catering, and support visitor management processes.
• Prepare meeting agendas, capture notes, and summarize key decisions and action items.
• Assist with special projects and department initiatives as assigned.
• Support office administration activities and ensure efficient day-to-day operations.

Document Management & SharePoint Administration

• Develop, implement, maintain, and improve electronic and hardcopy document management systems.
• Coordinate the full document lifecycle, including document creation, organization, review, retention, ownership, and archiving.
• Maintain and support SharePoint sites, file-sharing repositories, and digital documentation processes.
• Communicate document management standards, procedures, and best practices to stakeholders.
• Partner with document owners and business teams to ensure compliance with document control requirements.
• Manage file-share permissions and access controls.
• Support document reviews, updates, revisions, and new document creation initiatives.

Digital Tools & Technology Support

• Serve as a point of contact for digital tools and digital transformation initiatives.
• Provide basic technical support for employees, including connectivity and system-related issues.
• Assist with troubleshooting and escalate complex technology issues to appropriate support teams.
• Manage company tablets, chargers, and related equipment inventory.
• Support adoption of collaboration tools and digital business processes.
• Stay current with new technologies and administrative systems and share knowledge across teams.

Operations & Business Support

• Process purchasing requests and coordinate office supply procurement.
• Support expense reporting and reimbursement processes.
• Maintain records, reports, and administrative documentation.
• Monitor administrative workflows and identify opportunities for efficiency improvements.
• Support compliance with company policies, procedures, and business conduct requirements.
• Promote a culture of safety, teamwork, accountability, and continuous improvement.

Team Collaboration

• Build effective working relationships across departments and levels of the organization.
• Communicate professionally with internal and external stakeholders.
• Support an inclusive and collaborative work environment.
• Prioritize requests from multiple leaders and stakeholders while maintaining excellent service levels.
• Mentor and share best practices with administrative team members when appropriate.

Required Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 3+ years of administrative support experience, preferably supporting multiple leaders or large teams.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Demonstrated ability to work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Proven ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing calendars, meetings, travel arrangements, and administrative processes.
• Strong problem-solving skills and customer-service mindset.

Preferred Qualifications

• Experience with SharePoint administration and document management systems.
• Experience supporting digital workplace tools and processes.
• SAP experience.
• Power BI experience.
• Experience with records management and document control processes.
• Experience supporting large organizations or cross-functional teams.

Work Schedule

• Full-time, 40 hours per week
• Four-day workweek (Monday through Thursday)
• Preferred start time: Approximately 7:00 AM
• Fridays and weekends off

Work Environment

• Office-based position
• Business casual dress code
• Minimal physical demands
• No routine shop-floor responsibilities
• No PPE required under normal working conditions
• Occasional operation of onsite golf carts may be required
• No personal vehicle use required for business purposes

Key Competencies

• Organization and time management
• Initiative and self-motivation
• Relationship building
• Communication and collaboration
• Adaptability and flexibility
• Attention to detail
• Customer service orientation
• Technology aptitude
• Problem solving and critical thinking
• Confidentiality and professionalism

This position offers the opportunity to play a vital role in supporting organizational operations, enhancing digital processes, and contributing to a highly collaborative and fast-paced work environment.

\nCompany Description

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.




By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.

Company Description

Why work at G-Tech?\r\nG-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!\r\n\r\nG-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\r\n \r\nBy submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.