Admin Assistant

Job Description

Job Description

At McElhaney Structural Engineers, we believe that the strength of our buildings starts with the strength of our team. We are currently looking for a welcoming and highly organized Admin Assistant to join us at our Reno, Nevada office. As the first point of contact for our firm, you will play a crucial role in keeping our daily operations running like clockwork. You won't just be managing paperwork; you will be the backbone of our administrative efforts, helping our engineers focus on what they do bestdesigning the structures that shape our community. Our office culture is rooted in mutual respect, collaboration, and a genuine appreciation for the hard work each person brings to the table. We value clear communication and a proactive mindset, and we are looking for someone who takes pride in creating an orderly, inviting, and efficient workspace. If you enjoy wearing many hats, solving problems, and contributing to a positive team environment, we invite you to grow with us and help us continue our legacy of structural excellence here in Reno.

Benefits

Hourly Base Salary Based on Experience

Paid Time Off (PTO)

Health Insurance

Dental Insurance

Vision Insurance

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

Responsibilities

• Manage daily office operations to ensure a smooth, productive environment for our engineering team.
• Handle incoming correspondence, phone calls, and visitor welcomes with a warm, professional demeanor.
• Maintain accurate project documentation, filing systems, and digital records.
• Assist with the preparation and formatting of technical reports and engineering proposals.
• Coordinate schedules, meetings, and travel arrangements for project leads.
• Support the billing process by tracking expenses and preparing invoices for our clients.

Requirements

• Minimum of three years providing administrative support in a professional office setting.
• Strong proficiency with Microsoft Office Suite, specifically Excel and Word.
• Excellent organizational skills and attention to detail..
• Experience with project management software or document control systems is a plus.
• Exceptional ability to manage multiple priorities simultaneously.