Executive Administrative Assistant
Planet Pharma
Lunch Operations Ordering lunch according to rotating schedules (+ plan for restaurant closures) Organize, serve, and coordinate lunch Act as a primary point of contact: To support urgent needs, last‑minute changes, and general inquiries Assist with miscellaneous and time‑sensitive requests including: FDA/USDA visits, internal lunch orders (ERG’s, interviews, Tracie if OOO), room reservations (last minute visits, interviews, double books, etc.) Prompt responses to emails and Teams communications Daily Operations Manage daily lunch, including: Ordering lunch according to rotating schedules (+ plan for restaurant closures) Organize, serve, and coordinate lunch Act as a primary point of contact: To support urgent needs, last‑minute changes, and general inquiries Assist with miscellaneous and time‑sensitive requests including: Internal lunch orders (ERG’s, interviews, Tracie if OOO), room reservations (last minute visits, interviews, double books, etc.), FDA/USDA visits Prompt responses to emails and Teams communications Client & Visitor Experience Coordination Manage client visits from start to finish, including: review and process SVNs, book client rooms (host, security, CRL personnel, visit details included on reservation), scheduling full facility tours, lab tours, and specialized tours based on agenda availability, sending visitor guides and TB test requirements if applicable, organizing Teams groups for tours and client activities, scheduling site presentations based on agenda availability, scheduling agenda activities and sending calendar invites, sending lunch menus and calendar invites to attending client lunches, following up on study activities and calendars (M‑Files, Outlook, etc.) Provide a printed welcome letter, agenda, and necessary forms day of visit Ensure room is clean, snacks and coffee are provided (if visit is prior to reception arrival, set up in advance) If visitor is on site prior to reception arrival, coordinate and communicate with Host & Security to be available Send host agendas for review prior to client distribution, provide finalized agendas to clients with host and SC attached, revise agenda/invites based on client’s response Confirm HazCom, TB, fit test, and exemption documentation via Smartsheet (noting page 10 for fit test if necessary) Send lunch menus and schedules, make client requests work and fit on agenda (less NO, more YES) Promptly respond to client emails and follow‑ups, provide appropriate badge upon client arrival, review and manage vendor visit notifications, ensuring rooms and logistics are handled as needed (TB needed, fit test, visit notifications sent, etc.) Reporting Run Tuesday Reports KPI (Salesforce & Decision Center) Complete monthly credit card reporting, including detailing who the lunches are for on specific day (company or purpose e.g., onboarding), and detailing who attended the lunch (by name and company) Scheduling & Planning Compile and send Weekly Snapshots for upcoming weeks, including: client visits, internal visits, revise & send for any changes, maintain and update the iConnect calendar, manage emergency on‑call scheduling for upcoming week (including sudden changes) Follow up with CRL teams and clients when awaiting responses or confirmations (high importance) Review and manage SPAM reports as assigned (have not done in a while but can if requested) Onboarding Coordinate onboarding logistics for new hires, including: ordering, receiving, and setting up onboarding lunches, preparing and distributing onboarding bags based on confirmed hires Internal Support Provide ongoing internal support and assistance across departments, which can include scheduling rooms for vendors, guiding employees to certain rooms if they’re lost, directing questions to the right people, providing pest control books to QA or EH&S, answering client questions, and random assistance Be a friendly go‑to resource for questions related to scheduling, site logistics, visits, and internal processes Food, Beverage & Hospitality Order Costco supplies for client snacks (ensure never run out of stock) Order beverages through Aramark Car Wash Coordination Send reservation requests to Reno Event Teams (bi‑weekly) Send reminders to those with reservations Friday before wash with details Provide car wash reservations to Chuck Communications & Creative Support Provide ERG’s support, including graphics when requested (via Smartsheet) Assist with communication materials and visuals as needed The max pay rate is 21/hr. #J-18808-Ljbffr
- ...the community, ensuring that every interaction is warm, memorable, and tailored to foster a true sense of belonging. Executive Administrative Assistant – General Manager's Office About the Role At Atlantis Casino Resort Spa, we are more than a premier gaming and hospitality...SuggestedWork at officeLocal area
- ...changing the world? Do you have a strong background as an Executive Assistant? Then we're looking for you! Put your skills to meaningful... ...Executive Assistant II manages their respective leaders' various administrative and support duties. They are expected to autonomously...SuggestedImmediate startFlexible hours
$17.5 per hour
...person. A go-to. Someone who can grow alongside me as things scale. This isn't a faceless corporation. You won't be one of forty assistants copying files in a back office. You'll be working directly with me, across multiple companies, seeing how real businesses grow from...SuggestedFull timePart timeInternshipWork at officeRemote work10 hours per week- ...Renown Health is seeking an Executive Assistant to provide high-level administrative support to the President's Council. The role requires professionalism, discretion, and excellent organizational skills in a fast-paced healthcare setting. Key duties include scheduling...Suggested
$25 per hour
A leading outsourcing firm is looking for a detail-oriented Virtual Assistant based in the US to handle administrative and real estate-related tasks. The role involves managing communications, conducting property research, and maintaining listings on platforms like Zillow...SuggestedWork at officeRemote work- ...About the Role Summerscape LLC is seeking a reliable and detail-oriented Administrative / Virtual Assistant to support daily business operations. This role is ideal for someone organized, proactive, and comfortable handling a variety of administrative and customer support...Full timeWork at officeRemote workFlexible hours
- ...Veterans preference is not applicable to this advertisement. Learn more about this authority at Direct Hire Authority.These Administrative Support Assistant (Wildland Fire) positions are with the US Wildland Fire Service, GS-0303-6/7. Please see the How to Apply section for...
$25 per hour
...Virtual Assistant We are seeking a detail-oriented and proactive Virtual Assistant to support administrative and real estate-related tasks. This role involves managing communications, conducting research, and maintaining property listings across multiple platforms....Work at office- ...Virtual Assistant We are seeking a detail-oriented and proactive Virtual Assistant to support administrative and real estate-related tasks. This role involves managing communications, conducting research, and maintaining property listings across multiple platforms. Responsibilities...Work at office
- ...Administrative Support Assistant (Wildland Fire) As an Administrative Support Assistant (Wildland Fire) your duties will include but are not limited to the following: Advise the supervisor on fire business management procedures regarding timekeeping, procurement...
- HR / Recruitment SupportAssistant Hiring Coordination & Administrative Support Role About the Role We are currently hiring for an HR / Recruitment... ...includes a combination of recruitment support, scheduling assistance, applicant tracking, document handling, communication follow-...Currently hiringWork at office
- ...while helping run the store day-to-day, including opening/closing, assisting customers, and guiding team members to drive sales storewide.... ...the Store Manager or District Manager promptly.Understand and execute all company policies and procedures.Actively participate in...Hourly payLocal areaShift work
$14 - $20 per hour
...custodial accounts, wealth management, and specialized investment administration. Chartered in 1999 and headquartered in Reno, Nevada, DTC... ...Spending Plans (Medical and Dependent Care) Employee Assistance Plan (company paid) Domestic Partner benefits AflacOther Great...Full timeTemporary workWork at officeFlexible hours$12.35 - $17.5 per hour
...product knowledge, and to provide customers and team members with in-depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including opening and closing procedures, administering returns/store credit,...Hourly payFull timePart timeImmediate startShift work- Retail Sales Associate, Key HolderDXL Group, the largest specialty retailer of men's Big + Tall apparel, is looking for a Retail Sales Associate, Key Holder who is committed to building long term relationships with our guests by providing an experience that is unmatched...Local area
- Tellworks Logistics is seeking an Operations Assistant - Time & Attendance at our USA Parkway warehouse in Sparks, NV. The HR Assistant will provide administrative and operational support to HR, assist with recruiting, onboarding, payroll support, benefits administration...
- ...customers, sell the lifestyle of the brand and provide exceptional service. You will execute and uphold operational standards to protect the image and interests of the Brand. You will assist the management team in maximizing individual performance and establishing routines...Full timePart timeH1bLocal areaRelocation packageFlexible hoursShift workWeekend work
- ...Warehouses Administrative Clerk needs 1-2 years of experience in a warehouse or administrative role. Warehouse Administrative Clerk requires... ...are recorded in the warehouse management system (WMS). • Assist in inventory tracking, reconciliation, and reporting...Full timeWork at office
- ...the store, managing the cash register. Their main duties include assisting customers and manage sales, plus ensure the store is organized.... ...Sales & Services Greet every customer on entry Execute Five Steps to a Sale at every opportunity Offer current promotions...Part timeSeasonal workWork at officeFlexible hoursShift workNight shiftWeekend workAfternoon shift
$21 per hour
...Title: Administrative Assistant - Warehouse Operations Pay: $21.00/hour Hours: Monday-Friday; 8:00 AM-5:00 PM Location: Reno, NV 89506 Overview xalta is seeking an organized Administrative Assistant to support warehouse operations...Work at officeMonday to FridayFlexible hours- ...Key Holder The key holder's primary function is to supervise the store when Store Manager and Assistant Manager are not available. The key holder assists management in ensuring that the store is opened and closed properly, assist cashiers and stockers to see that the...Shift workNight shift
- ...Responsibilities Act as a direct support for your Management Team- executing with excellence. Achieve and exceed daily sales and... ...integrity; act as Manager On Duty in absence of Store Manager/ Assistant Manager/Key Holder. Efficiently process customer...Full timePart timeLocal areaFlexible hoursWeekend work
- ...Additionally, Key Holders partner with the leadership team in driving activity to exceed store sales goals, help with team development and assist with store operational procedures as assigned. Key Holder Duties Foster a service and selling culture; exceed overall...Full timeLocal area
- ...Administrative Assistant Position Summary This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner...Work experience placementWork at office
- ...agency. The actual posting represents a position at one of our clients. Job Summary Our client is seeking an Administrative Assistant to play a pivotal role in event management and attendee tracking through Microsoft Forms, ensuring HIPAA compliance and...Minimum wageTemporary workLocal areaMonday to FridayShift work
- ...Administrative Assistant A well-established company located in Verdi, NV is seeking a reliable and detail-oriented Administrative Assistant to support their growing team. This role will involve data entry, logging product information, and providing general administrative...Work at officeShift work
- ...American Semiconductor group is searching for an experienced Administrative Assistant in the Reno, NV office. Key Responsibilities... ...staff, conference room set up, and meals when necessary for executives and company visitors/ customers. Helps with yearly departmental...Temporary workWork at officeLocal areaWorldwideFlexible hours
$20 - $23.92 per hour
...Innova Solutions is immediately hiring for anAdministrative Assistant Position type: Full-time, Contract Duration: 4 months... ...organized, and functional common office areas. Provide general administrative support to ensure seamless office operations....Hourly payFull timeContract workTemporary workWork experience placementWork at officeImmediate startWorldwideFlexible hours$25 per hour
...registration - Perform additional duties as assigned to support the team and company operations What We Look For - 1+ year of administrative and/ or customer-facing experience - Ability to work and thrive in a fast-paced, startup environment with little direction and...Visa sponsorshipWork visa$21 - $23.5 per hour
...required based on business needs. This includes evenings and weekends. Responsibilities Assist both staffing employees and our employees with all HR functional issues. Resolve administrative issues with the staffing representatives. Assist with completing daily and weekly...Hourly payCasual workShift workAfternoon shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrative Assistant. Be the first to apply!
- executive assistant Reno, NV
- executive assistant - work from home: remote Reno, NV
- executive assistant real estate Reno, NV
- executive assistant communications Reno, NV
- remote executive assistant (part-time) Reno, NV
- executive secretary Reno, NV
- executive assistant pa Reno, NV
- executive administrator Reno, NV
- personal executive assistant Reno, NV
- administrative support Reno, NV


