Administrative Assistant

Job Description

Our client is looking for an Administrative Assistant to join their Reno office!

7-week contract. 100% on-site and the hours are Monday-Thursday 7:30am-5:30pm and Friday 7:30am-11:30am.

This position is a temporary Administrative Assistant role supporting an employee who will be out on leave.

• Oversee and manage the front desk on a daily basis

• Greet and sign in visitors; maintain a professional and welcoming environment

• Answer incoming phone calls and respond to emails promptly and professionally

• Set up conference rooms for meetings, ensuring all technology is functioning properly

• Stock the break room and maintain cleanliness and organization

• Print, copy, and troubleshoot printers as needed

• Order catered lunches, set up food for meetings, and manage cleanup afterward

• Coordinate and manage basic facility-related work orders (e.g., HVAC issues, water filter replacements)

• Handle FedEx deliveries and shipments

• Assist with production support as capacity allows, including copying, scanning, and binding proposals

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• Must have a valid driver's license

• High school diploma

• Ability to keep up with rapidly changing technology

• Outstanding organizational and prioritization skills with ability to meet deadlines

• Excellent written and verbal communication skills

• Strong writing, editing and proofreading skills

• Ability to multi-task in a fast-paced environment and respond to multiple project managers

• Proactive and detail oriented, working with a sense of urgency

• Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe - Related experience in an Engineering/Architectural consulting industry preferred