Assistant Property Manager

Job Description

Job Description

Assistant Property Manager

Location: Irvine, CA

Schedule: In-office, Monday–Friday, 8:30 AM – 5:30 PM

Pay: $65,000/yr - $75,000/yr + Bonus

Position Overview

An Irvine-based real estate investment and property management firm is seeking a motivated, detail-oriented Assistant Property Manager to join its growing team. This role supports the management of a mixed portfolio of office, residential, and industrial properties and requires a balance of tenant-facing responsibilities and financial/administrative duties.

The ideal candidate is proactive, organized, and capable of managing multiple priorities in a fast-paced environment. Strong communication skills, accountability, and a willingness to go above and beyond to complete tasks are essential.

Key Responsibilities

• Assist in the day-to-day management of a diverse property portfolio (office, residential, industrial)
• Spend approximately 50% of time in the field conducting property visits and inspections
• Prepare and manage CAM reconciliations , budgets, and variance narratives
• Process accounts payable, including invoice review and coding
• Handle work orders and coordinate with vendors and tenants
• Maintain timely communication by responding to emails, voicemails, and internal requests throughout the day
• Build and maintain strong relationships with tenants, vendors, ownership, and internal teams
• Support budget oversight, operating expense reconciliations, and financial reporting
• Conduct internet research and utilize Microsoft Office tools (Excel, Word, Outlook) for reporting and tracking

Qualifications

• Experience with CAM reconciliations , budgeting, and financial reporting
• Ability to prepare detailed property budgets and analyze variances
• Working knowledge of building systems (HVAC, elevators, plumbing, electrical, fire-life-safety systems, etc.)
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Customer-service oriented with strong interpersonal skills
• Self-starter with the ability to work both independently and collaboratively
• High attention to detail and accountability

Work Style Expectations

• Strong problem-solving skills with the ability to independently research and resolve issues
• Reliable, responsive, and communicative regarding daily activities and whereabouts
• Willingness to complete tasks fully, including staying briefly beyond standard hours when needed
• Consistent follow-through and ownership of responsibilities

Physical Requirements

• Ability to sit for extended periods
• Frequent use of a computer, phone, and office equipment

Compensation & Benefits

• 100% company-paid medical, dental, and life insurance premiums (employee only)
• 401(k) retirement plan
• Two (2) weeks of paid vacation annually
• Ten (10) paid sick days annually
• Nine (9) paid holidays
• Annual company outing

If you are looking for a hands-on role with growth potential in a dynamic real estate environment, this is an excellent opportunity to join a collaborative and driven team.