Assistant Association Manager

Description

Job Overview:  The Assistant Association Manager ("AAM") assists the lead manager(s) in overseeing a portfolio of Commercial Property Owner Association “CPOA” accounts to ensure business is executed in a timely and accurate manner in accordance with the Association governing documents, MarWest policies and procedures, and State law. A successful AAM is a self-accountable, well-organized, proactive person who takes pride in their administrative support and works with their leader to ensure the properties within their portfolio are professionally managed. The AAM will work to establish relationships with vendors, colleagues and owner clients. The Assistant Association Manager "owns" certain operational aspects to ensure compliance and reduce liability. The AAM is responsible for understanding and meeting leader’s expectations related to support on their portfolio. The AAM must remain service-oriented, accessible and accountable Compensation: $23-25/hr FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client’s property, the salary or wage will also be premised upon the client’s directive. The base pay range is subject to change and may be modified in the future.  Your Responsibilities: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

• Quickly gain a working knowledge of MarWest systems and networks (including Jenark, Connect, VIVE, Avid, etc.) as trained by Manager and assimilate standard operating policies and procedures.
• Proactive inspection of landscape and other common amenities and timely execution of necessary repair and maintenance activities.
• Correspondence with owners to include requests for maintenance, assessment statements, compliance and violations.
• Gather detailed bids from vendors as needed, review and follow up with vendors. Schedule annual items such as FLS inspections, roof maintenance and tree trimming.
• Draft memos, meeting minutes or other communication to clients as directed.
• Assess and monitor properties; identify opportunities for improved communication or service delivery methods.
• Must have reliable transportation and be able to drive to other work locations.
• Ability to learn, understand and implement property governing documents (CC&Rs, By-Laws, & Rules) and ensure requirements are followed.
• Practice and adhere to Company Global Service Standards.
• Always conduct business with the highest standards of personal, professional and ethical conduct.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Update all property information such as property profiles, owner contact lists.
• Perform any range of special projects, tasks and other related duties as assigned

Skills & Qualifications: 

• Strong written and verbal communication skills. Must be an "active" listener who can anticipate issues and strive for mutually satisfactory resolution.
• Working knowledge of Microsoft Applications, especially Word, Exceland Adobe.
• Service oriented mindset, with multi-tasking abilities and flexible, resilient attitude.
• Must be able to instill confidence in board members and owners by being prepared, knowledgeable and professional.
• Must remain mature and professional under pressure.
• Eager to learn, understand and build a career in this niche industry.

Education and Experience:

• Undergraduate degree (preferred)
• A Real Estate License is a plus
• 2 or more years of association or property management experience (preferred)

Physical Requirements & Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to sit for extended periods of time.
• Must be able to stand for extended periods of time.
• Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
• Must have finger dexterity for typing/using a keyboard.
• Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks in uneven areas.
• Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Tools & Equipment Used:

• Standard Office Equipment
• Valid Driver's License and State Mandated Vehicle Insurance along with a reliable mode of transportation (required)

What We Offer:

• Medical, dental, and vision plans (full time and those workin 30+ hours)
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, please visit and
Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at View email address on click.appcast.io; we will respond in accordance with Local Law 144, within 30 days.