Account Coordinator - Residential Real Estate

Job Description

Job Description

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

The Account Coordinator provides administrative and project management support to the Account Executive, playing a key role in the execution of marketing initiatives for Baird & Warner agents. Working in close partnership with the Account Executive, this position supports agent marketing requests, assists with data gathering and template execution, and helps ensure projects move efficiently from request through completion.

This role is ideal for a highly organized, detail-oriented team member who enjoys supporting client-facing work, collaborating across teams, and delivering exceptional service in a fast-paced marketing environment.

Location: Chicago Loop (Main Location) with required travel to local offices.

Requirements

• Support the Account Executive in managing day-to-day agent marketing requests and project workflows.
• Pull and prepare mailing lists and market data, including statistics from MRED/InfoSparks and recent broker activity reports.
• Generate template-based design materials using on-demand marketing platforms (e.g., Canva).
• Input and track project requests to ensure accurate and timely submission to the creative team.
• Respond to routine broker requests, such as providing headshots, logos, or standard marketing materials.
• Assist in moving projects forward by following up on proofs, collecting feedback, and communicating approvals.
• Optimize and maintain agents’ Google Business profiles.
• Assist brokers with website setup and basic updates.
• Place online orders for promotional items and related marketing materials.
• Create and manage internal and external forms as needed.
• Collaborate with other Account Coordinators to support seasonal or high-volume marketing initiatives.
• Provide exceptional customer service to agents while maintaining a professional and collaborative approach.

Required Skills & Qualifications

• Strong verbal and written communication skills.
• Experience working with clients or internal stakeholders in a service-oriented role.
• Proficiency in Microsoft Word and Excel.
• Excellent organizational, time management, and multitasking abilities.
• Ability to manage confidential information with professionalism and discretion.
• Collaborative mindset with a willingness to support team goals and contribute positively to the department.

Preferred Qualifications

• One (1) or more years of experience in an administrative support or coordinator role.
• One (1) or more years of experience managing multiple, high-priority projects simultaneously.
• Experience using Canva or similar design platforms.

Benefits

• A collaborative and innovative work environment that values creativity and new ideas.
• Flexible hybrid work model with offices across Chicagoland and corporate hubs in downtown Chicago and Schaumburg.
• Comprehensive benefits package, including medical, dental, and vision coverage.
• 401(k) retirement plan.
• Generous paid time off, including paid holidays, three (3) floating holidays, and two (2) volunteer days annually.

Salary Range

$45,000 - $55,000