Administrative Assistant
Ras Services
Job Skills / Requirements Position Summary We are looking for a dependable and bilingual (English/Spanish) Administrative Assistant to join our Dallas office. This is a 100% in-office position with required hours of 8:00 AM to 5:00 PM, Monday through Friday , including a 1-hour unpaid lunch break . Occasional flexibility on the schedule may be permitted with prior management approval . This role is essential to maintaining the efficiency of our operations, particularly in the areas of inventory management, supply coordination, and internal communication. Key Responsibilities
- Manage incoming phone calls and emails with professionalism and clarity.
- Schedule appointments, meetings, and maintain calendars when needed.
- Assist the promotional department with data entry and purchases when needed.
- Originate purchase orders (POs), record supplies sold/used, and track usage.
- Monitor vendor pricing to ensure cost-efficiency and seek better pricing as needed.
- Maintain organization and accuracy within the inventory department.
- Collaborate with supervisors and account managers to ensure timely and correct supply orders and deliveries.
- Coordinate with the Accounts Receivable (AR) team regarding supply-related billing.
- Communicate with the Senior Accountant during monthly financial closings.
- Greet and assist clients and visitors in a welcoming and professional manner.
- Provide administrative support to management and assist with additional office tasks as needed.
- High school diploma or equivalent required; additional certifications a plus.
- Bilingual proficiency in English and Spanish (written and spoken) is required.
- Previous administrative experience preferred but not required.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and office technology.
- Excellent verbal and written communication skills.
- A positive, team-oriented attitude aligned with our values.
Vacancy posted 2 days ago
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