Legal Billing Specialist

Legal Billing Specialist

A leading national law firm is seeking an experienced Legal Billing Specialist to join its growing billing department. This role supports attorneys and practice groups by preparing accurate, timely invoices; managing e-billing platforms; reconciling billing discrepancies; and ensuring compliance with client billing guidelines.

You'll work as part of a well-structured billing team and collaborate closely with attorneys, finance leadership, and key stakeholders across the firm.

Key Responsibilities

Prepare, review, and process a high volume of monthly e-bills and PDF invoices

Execute complex billing arrangements, including discounts, split-party billing, and alternative fee structures

Manage invoices within third-party e-billing systems, including appeals, rejections, accruals, and client-required updates

Partner with attorneys to resolve short-pays, missing information, and client billing concerns

Monitor invoice approvals to ensure timely processing and payment

Update billing rates, templates, and formats as needed

Respond to billing inquiries and research discrepancies

Produce billing schedules, analyses, and related financial reports

Adhere to firm billing policies, including write-off procedures

Maintain strict confidentiality regarding client and financial data

Assist with special projects as required

Requirements

Minimum 5 years of hands-on billing experience within a law firm

Proficiency with Elite 3E is required

Experience with eBilling Hub preferred

Strong Excel and MS Office skills

Exceptional attention to detail and accuracy

Ability to manage multiple priorities in a fast-paced environment

Strong communication, analytical, and problem-solving skills

Ability to work with minimal supervision and take initiative

Flexibility to work overtime when needed

Bachelor's degree preferred

Team Structure

You will join a collaborative billing team consisting of six other specialists, plus a supervisor, manager, director, and CFO.