Business Administrator

Business Administrator

We believe talent deserves a human touch. Your application will be read by an actual person who's excited to discover the real you.

At PennComp, a New Charter Company, we are seeking a Business Administrator to work onsite in our Houston, TX office to support office operations and maintain efficient administrative and financial processes across the organization.

This is an onsite position based in Houston, TX.

In this role, you will work closely with leadership, employees, vendors, clients, and external partners while utilizing Microsoft Dynamics Business Central, Microsoft Office applications, payroll systems, and other business tools to support accounting, administration, and marketing activities.

To be successful in this role, you will manage office administration, payroll coordination, accounts receivable activities, invoicing, recordkeeping, and internal communications with exceptional attention to detail. You will also support operational efficiency by coordinating vendors, facilities, meetings, travel arrangements, and marketing events.

General job duties include:

• Record daily business transactions and journal entries in Microsoft Dynamics Business Central
• Compile payroll information, including vacation and sick time, and submit payroll data for processing
• Maintain payroll records and review employee expense reports
• Monitor accounts receivable and assist with collections and payment issue resolution
• Generate monthly agreement invoices and prepare travel and shipping invoices for clients
• Renew agreements within the accounting system and maintain related templates and records
• Prepare deferred revenue spreadsheets and balance sheet reconciliations
• Answer phones, route calls, and manage incoming communications
• Maintain office supply inventory and coordinate purchases
• Coordinate office equipment maintenance and repairs
• Receive and organize incoming packages for procurement activities
• Prepare reports, presentations, correspondence, and other business documents
• Arrange travel and accommodations
• Organize and maintain filing systems and records
• Coordinate meetings and accurately record meeting minutes
• Greet visitors and provide professional front-office support
• Distribute incoming correspondence and provide general administrative assistance
• Coordinate marketing events and venue logistics
• Create and distribute email marketing campaigns

Required Experience:

• Experience as an Office Assistant, Executive Assistant, Personal Assistant, Office Manager, or similar administrative role
• Strong proficiency with Microsoft Office applications
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to maintain discretion and handle confidential information

Preferred Experience:

• Bachelor's degree
• Two or more years of professional accounting experience
• Experience with Microsoft Dynamics Business Central or similar ERP/accounting systems
• Experience supporting accounts receivable, payroll, and invoicing functions
• Experience coordinating events, travel, or marketing activities

Who We Are:

At New Charter, we're building a caliber of business the IT industry hasn't yet seen. We are serving small-to-medium sized businesses in 10+ industries across North America, and we deliver best-in-class technology solutions to propel our clients into the digital world.

At New Charter, we're investing in our people through growth and learning initiatives, employee benefits, company innovation, and more. We are constantly seeking a diverse candidate backgrounds and perspectives to amplify inclusive hiring practices for each job opening. Our partner companies have career paths for many different role types, whether you want to be deeply technical or whiteboarding with clients, and we are committed to developing fulfilling career paths for all contributors at New Charter.

Our teams are dedicated to pioneering breakthrough technologies, disruptive solutions, and transformative strategies. We're the architects of change, fostering an environment where bold ideas take flight, and creativity knows no bounds. At New Charter, we've embraced the idea that every individual brings something special to the table. Our foundation is based on the belief that each team member plays a crucial role in our collective success.

Ready to be part of a dynamic and supportive community where your unique skills and personality shine? We're on a mission to make a difference, and we want you to be part of the story. Let's transform the world together and build a career that's as unique as you are!

We are looking for driven and passionate people who are excited to work in an incredibly rewarding environment. So, if you are ready to learn, be inspired, solve problems, and grow professionally, apply today! Learn more here: Why New Charter.

New Charter is committed to creating an inclusive environment and is proud to be an equal opportunity employer. New Charter recruits, employs, trains, compensates, and promotes regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.