Human Resources Assistant I

Human Resources Assistant I

Location and Schedule: Hybrid (Training will be fully onsite in San Juan Capistrano, CA). 8:30am-5:00pm, Monday-Friday. Job Type: Full-Time, Non-Exempt Reports To: Human Resources Manager

AMFM Healthcare is a leading provider of evidence-based mental health treatment with programs spanning California, Washington, Virginia, and Minnesota. We are committed to delivering compassionate, individualized care through a network of specialized programs that support people across all stages of life and levels of need.

Our mission is to provide high-quality mental health treatment in settings that foster healing, connection, and long-term wellness. Every program under the AMFM umbrella is grounded in clinical excellence, integrity, and a deep respect for the personal stories of those we serve.

Our Programs Include:

• A Mission for Michael: Our flagship program offers intensive, highly personalized residential mental health treatment in small, home-like environments. With a 6-8 client ratio per home, we provide 24/7 support from a multidisciplinary clinical team, incorporating traditional therapy, experiential modalities (art, music, equine), and a deep focus on each client's lived experience.
• Mission Connection: A flexible, hybrid program designed to meet clients where they areboth literally and clinically. This outpatient service combines in-person and telehealth care for adults with primary mental health diagnoses such as anxiety, depression, and mood disorders. Mission Connection ensures consistent, personalized support that fits into the client's real life.
• Mission Prep: A dedicated adolescent program that works with teens and their families to create sustainable change. Focused on treating primary mental health challenges, Mission Prep offers a blend of proven therapies and innovative interventions in a supportive, home-like setting. Family involvement is central to the treatment process, helping lay the foundation for long-term success and resilience.

From residential programs to hybrid and outpatient care, AMFM Healthcare is proud to offer a full continuum of mental health treatment options, delivered by passionate professionals who believe in treating the whole personnot just the diagnosis.

Join the AMFM Healthcare Team!

AMFM Healthcare is seeking a detail-oriented, organized, and people-focused Human Resources Assistant I to join our growing Human Resources team. This entry-level role is ideal for someone looking to build a career in HR while making a meaningful impact in a fast-paced healthcare environment.

As a Human Resources Assistant I, you will play an essential role in supporting employee onboarding, maintaining HR records, assisting with recruitment and orientation processes, and providing administrative support to employees and leadership. If you thrive in a collaborative environment, enjoy helping others, and have a passion for organization and accuracy, we encourage you to apply.

What You'll Do

New Hire & Onboarding Support

• Assist with pre-employment processes, including background screenings, education verification, document collection, and onboarding checklist management.
• Coordinate communication between candidates, recruiters, hiring managers, IT, and leadership regarding new hires.
• Support new hire orientation by preparing materials, welcoming employees, facilitating orientation sessions (virtual and in-person), and processing onboarding documentation.
• Ensure new hires receive the correct onboarding experience and required documentation.

HR Administration

• Upload, scan, maintain, and organize employee files and records in electronic and paper formats.
• Help maintain and optimize HRIS databases and employee records.
• Manage the HR inbox and assist with incoming phone calls and employee inquiries.
• Update reports, spreadsheets, checklists, and HR tracking systems.
• Monitor employee compliance requirements, including certifications, licenses, TB screenings, CPR renewals, and other regulatory requirements.

Employee Support

• Serve as a resource for employees regarding HR-related questions and processes.
• Assist with benefits communication, onboarding notifications, reimbursements, surveys, and compliance notices.
• Support the Human Resources team with special projects and additional administrative duties as assigned.

What We're Looking For

Required Qualifications

• Must be at least 18 years of age.
• High School Diploma or equivalent required.
• Ability to successfully pass an ADP Criminal Background Screen.

Skills & Experience

• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with employees, leadership, and cross-functional teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional, dependable, and customer-service oriented.
• Strong problem-solving and conflict-resolution abilities.

Technical Skills

Proficiency with:

• Microsoft Office Suite
• Google Workspace (G Suite)
• Adobe Acrobat
• Standard office equipment including computers, scanners, copiers, telephones, and related technology

Physical Requirements

• Ability to work on a computer for extended periods.
• Ability to communicate effectively through written and verbal methods.
• Ability to sit for prolonged periods.
• Ability to read, comprehend, and process information.
• Ability to occasionally lift up to 10 pounds.

Benefits for full time employees:

• Medical, Dental, and Vision plans through Anthem or Kaiser.
• FSA/HSA Accounts.
• Life/AD&D insurance through Anthem, 100% paid for by the employer.

Other benefits include:

• 401k plan with employer match.
• PTO, Self Care Day, and Floating Holiday.
• Educational Assistance Reimbursement Program.
• Employee Assistance Program.
• Health and Wellness Membership.

Application Instructions:

Please submit your resume directly through this online job posting to be considered. We thank you for your interest in joining our team.

We are committed to providing reasonable accommodations to ensure equal opportunities for all candidates. If you require assistance or an accommodation due to a disability during the application process or while employed, please contact our HR department. We believe in creating an inclusive work environment where every individual can thrive.

AMFM Healthcare is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws.