Litigation Legal Secretary - Ontario

Litigation Legal Secretary Ontario, CA (Hybrid)

We're partnering with a reputable defense firm in Ontario seeking an experienced Litigation Legal Secretary to support a high-volume civil litigation desk. This is a great opportunity to join a collaborative, fast-paced team with hybrid flexibility.

Position Overview: The ideal candidate will have strong experience in civil defense litigation, thrive in a fast-paced environment, and be comfortable managing a heavy docket with competing deadlines. This role offers a flexible hybrid schedule, with approximately two days in-office and the remainder remote (subject to business needs).

Key Responsibilities:

• Provide administrative and litigation support to 23 attorneys, including a lead attorney with an active, high-volume caseload
• Manage attorney calendars, scheduling depositions, mediations, court appearances, and meetings
• Coordinate with opposing counsel, clients, and vendors to arrange case-related activities
• Prepare, proofread, and finalize pleadings, motions, discovery, and correspondence
• Handle e-filing in California state and federal courts
• Track and manage deadlines through docketing and calendaring systems
• Maintain and organize electronic and physical case files (iManage or similar DMS)
• Assist with trial preparation and document production
• Open and close case files and maintain case documentation throughout lifecycle

Qualifications:

• 35+ years of litigation legal secretary/assistant experience, ideally in civil defense litigation
• Strong knowledge of California court rules, procedures, and e-filing systems
• Experience with docketing/calendaring and deadline management
• Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems (iManage preferred)
• Highly organized with strong attention to detail
• Ability to prioritize and manage multiple deadlines in a fast-paced environment
• Professional, team-oriented demeanor with excellent communication skills

Compensation & Benefits:

• Salary range: $80,000 $90,000 annually (DOE)
• Discretionary Annual bonus
• Medical benefits (employee coverage provided)
• Dental, vision, life, and disability insurance options
• 401(k) retirement plan

Equal Opportunity Employer/Veterans/Disabled