Administrative Aide I

The Administrative Aide is responsible for handling a variety of routine and complex administrative, clerical, and office support activities for one of our more fast-paced programs. They will be vigilant in assessing the position, rethinking systems and improving them where necessary.

Knowledge, Skills and Abilities

• Greet clients and visitors in a respectful, pleasant manner. Ensure clients are attended to and directed to appropriate staff.
• Answer phones, directing calls as needed, while maintaining client confidentiality.
• Develop, coordinate, and maintain programs, files and records.
• In addition to routine work, provide administrative support to staff, clients, families, and other visitors as appropriate.
• Utilize cloud-based software that supports the work of the Program and staff.
• Create and/or prepare spreadsheets, forms, reports, documents,
• Maintain accurate client files. Ensure data entry into the agency database is timely, accurate and UR compliant. Conduct weekly file reviews.
• Monitor program compliance, service and/or agency schedules referring problems to Office Manager.
• Perform other related duties as required, including relieving other administrative positions.
• Work with Office Manager and front office team to plan tasks to meet scheduled deadlines.
• Monitor and maintain office supply inventory at the direction of supervisor.
• Perform other related duties as required, including relieving other administrative positions.
• Engage with employers and community contacts, ensuring JCFS is professionally represented.
• Responsible for following agency safety guidelines and procedures as related to front desk operations.
• Observe in every respect the confidential nature of the Agency's services or operations.
• Working with School Districts and our Accounting Department regarding attendance and billing etc.
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Two years or more of Administrative experience.
• Must be able to work in the office up to (5) days a week.
• Must be proficient in all Microsoft Office programs. Prefer intermediate or higher Word and Excel skills.
• Able to prioritize, work independently and take initiative to improve administrative processes.
• Adaptable in a multi-tasking environment. Able to assist program staff, maintain front desk services and process accurate and reliable computer reports efficiently.
• Strong interpersonal and excellent organizational skills.
• Customer service-oriented attitude in serving internal employees, external clients and community
• Strong verbal communication skills, as will be working with clients and staff in person and on the phone. Must communicate openly and freely.
• Must be dynamic, adaptable, and comfortable collaborating with others
• Must approach and engage new challenges enthusiastically and energetically

WHAT YOU'LL LOVE ABOUT US:

• Time off: Paid time off varies by position – can include vacation days, sick days, paid federal holidays, and paid Jewish holidays.
• Benefits: Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.
• Job Code: Union
• Compensation: The minimum compensation for this position is $20.00 dollars hourly.

*Must be legally authorized to work in the United States without sponsorship* .

EEO Statement:

Jewish Child and Family Services is an Equal Employment Opportunity (“EEO”) employer. JCFS prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance.

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Equal Opportunity Employer


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For further information, please review the Know Your Rights notice from the Department of Labor.