Executive / Personal Assistant

Job Description

Job Description

About Us: 

CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com.

Job Title: Executive / Personal Assistant to the CEO
Location: Oak Park, IL (In-House)
Company: CDO Group
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-Time, On-Site
Salary Range: $50,000 – $70,000 annually (commensurate with experience)

Position Overview: 

We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment.

Key Responsibilities

Executive Support:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel.
• Prepare and organize materials for meetings, presentations, and reports.
• Act as a liaison between the CEO and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Track and follow up on key action items and deadlines.
• Assist with email management and correspondence.

Personal Assistance:

• Coordinate personal appointments, travel, and errands as needed.
• Manage household or personal projects and vendors.
• Support event planning for both professional and personal engagements.

Operational Support:

• Assist with special projects and initiatives led by the CEO.
• Conduct research and compile data to support decision-making.
• Help streamline processes and improve organizational efficiency.

Qualifications:

• Proven experience as an executive or personal assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.

Preferred Qualifications:

• Experience in the construction or real estate industry.
• Bachelor’s degree in Business Administration or related field.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).

Why Join Us?

• Be part of a dynamic and growing company with a strong mission.
• Work closely with visionary leadership.
• Competitive compensation and benefits.
• Opportunities for growth and development.

If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!