Financial Manager

Role Description

Our client is looking to hire a Financial Manager to take ownership of the day-to-day finance operations of the business, including:

• Bookkeeping
• Billing
• Collections
• Payments
• Payroll

This is a hands-on role, not an entry-level position. The company needs a well-experienced financial manager or highly experienced accountant who can run the finance engine room independently and accurately, with minimal supervision, in a fast-paced, high-volume environment.

The company is a fully remote company headquartered in the US, operating on American Eastern Time. This role must cover typical US business hours (9am–5pm ET, Monday–Friday).

Reporting Lines:

• Reports to the Chief Operating Officer.
• Works day-to-day with, and is trained and reviewed by, the Group Finance Consultant.

Responsibilities and/or accountabilities:

• Own the day-to-day bookkeeping in QuickBooks Online, ensuring records are accurate, current, and audit ready.
• Run the monthly customer billing cycle: prepare and issue customer invoices from QuickBooks Online and maintain the monthly billing/deal schedules.
• Manage accounts receivable and collections: send statements and structured reminder/suspension notices, resolve customer billing queries, and manage third-party payment portals (e.g., hotel group AP platforms).
• Manage accounts payable and vendor payments across banking and payment platforms (Chase, Veem, Brex), including payment confirmations and vendor renewals/queries.
• Process payroll end-to-end: US payroll via Paycom and international contractor payments via Veem, including payroll prep, funding, and post-run checks.
• Administer day-to-day and respond to employee queries.
• Run the month-end close: bank and account reconciliations, accruals, and supporting schedules, to an agreed close timetable.
• Prepare intercompany invoices and recharges between group entities (shared services recoupment and agreed cost splits).
• Gather and prepare supporting data for tax filings and estimated payments, working with the company’s external CPA.
• Provide accurate data and schedules to support budgets, forecasts, cash flow reporting, lender covenant reporting, and executive reporting prepared by the Group Finance Consultant.
• Maintain finance process documentation and support continuous improvement and automation of routine tasks (including the planned migration to Sage Intacct).
• Other duties as assigned.

Qualifications

• A degree in Accounting or Finance (or equivalent experience).
• 5+ years of hands-on experience running finance operations (bookkeeping through month-end close) as a financial manager, senior bookkeeper, or senior accountant.
• Strong working knowledge of QuickBooks Online (required).
• Experience with budgeting and forecasting.
• Experience with US payroll, US banking platforms, and/or US tax compliance is a strong advantage.
• Strong Excel skills; comfortable with high-volume billing and reconciliation work.
• Exceptional attention to detail and accuracy — this is a must.
• Ability to prioritize and complete work with little supervision and under tight deadlines.
• Excellent written and verbal communication skills — confident dealing directly with customers, vendors, banks, and external advisors.
• Comfortable working US Eastern Time business hours.