office coordinator

Title: Office cordinator

Location: Syosset, NY

Part time

Key Responsibilities

• Visit the NYC office once per week on a consistent schedule
• Check refrigerator and pantry stock levels and monitor basic office/kitchen supplies
• Notify the executive admin team when food, beverages, or supplies need to be reordered
• Unload the dishwasher and ensure kitchen items are put away neatly
• Be available onsite to accept deliveries and ensure packages are brought inside appropriately
• Conduct a general walkthrough of the office to confirm the space is tidy and presentable
• Straighten common areas, kitchen, meeting spaces, and other shared areas as needed
• Flag any noticeable maintenance, cleanliness, or supply issues to the executive admin team
• Help maintain a welcoming, orderly office environment for employees and visitors
• Maintain discretion and respect for confidentiality of information that may be present in the space.

Schedule

• Part-time
• Onsite in New York City once per week - Work location is 654 Madison Avenue, New York, NY 10065
• Flexible weekly schedule, coordinated with the executive admin team and office needs

• Prior office support, facilities, hospitality, or administrative experience preferred
• Strong sense of organization and attention to detail
• Dependable and able to work independently with minimal supervision
• Good communication skills and responsiveness
• Comfortable handling light physical tasks such as unloading dishes, organizing supplies, and moving small deliveries
• Professional, service-oriented, and proactive mindset
• Demonstrates discretion with sensitive and confidential information

The ideal candidate is someone who takes pride in keeping a workspace organized, notices what needs attention, and follows through reliably. This role is well suited for a person who is dependable, practical, and comfortable serving as an extra set of eyes and hands for the office.