Fleet Supply Specialist

Fleet Supply Specialist

The Arizona Department of Public Safety is seeking a motivated individual for our Fleet Supply Specialist position. Under general supervision, the Fleet Supply Specialist is responsible for planning, organizing and coordinating the inventory of fleet parts and equipment purchases to ensure proper stocking levels for the Department's vehicle repair and maintenance plan. Performs other duties as assigned. This is a competitive classification. Apply quickly. Application period may close without notice.

Testing Information: Please review the Exam Plan for information relating to the in-person testing for this position. Must successfully complete the examination process. Written Exam = 100% weight Physical Assessment (Lifting) = Pass/Fail If you have a disability which may require an accommodation, please notify Human Resources in writing prior to the test date.

Essential Functions

1. Maintains and monitors inventory of fleet replacement parts and equipment. 2. Researches contract and/or product/vendor information, purchase order status, requisitions, payment information, etc. in order to provide information, make informed decisions and resolve problems. 3. Receives, unpacks, and stores fleet parts and supplies. Verifies shipments for appropriate quantity and quality using purchase orders, invoices, and credit memos; reconciles discrepancies. 4. Purchases parts and equipment as necessary for agency fleet operations. 5. Organizes and arranges warehouse stock to ensure accessibility and orderliness. 6. Handles and stores hazardous materials in compliance with established policies/procedures, OSHA, and state and federal environmental laws. 7. Remains current on job-specific procedures, keeps informed of new products and develops new sources of supply using catalogs, Internet, vendor contacts, etc. 8. Monitors and maintains a variety of manual and electronic records. Enters and tracks data into computerized systems. 9. Issues supplies, parts and keys. 10. Assists employees and visitors by phone and in person in order to provide services or information. 11. Maintains a clean and orderly work area. 12. Prepares periodic, special and perpetual inventories of stock. 13. Operates appropriate equipment, including forklift and office machines. 14. Assists in maintaining accurate repair and operating costs on all fleet vehicles; assists in preparing statistical reports. 15. Prepares work orders; obtains all pertinent information; refers to parts manual to determine correct parts and numbers; produces computer generated work orders. 16. Maintains contact and negotiates with vendors; evaluates vendor performance.

Knowledge, Skills, and Abilities Required

Knowledge of: 1. general warehousing procedures. 2. inventory procedures. 3. principles and practices of records management systems. 4. OSHA regulations and laws pertaining to the workplace environment. 5. basic principles of proper usage, storage and handling of hazardous materials. 6. vehicle parts and their functions. Skill in: the use of keyboard devices to input and retrieve information. Ability to: interpret written and oral instructions. perform mathematical calculations involving addition, subtraction, multiplication, and division. perform detailed work with a high degree of accuracy. communicate clearly both orally and in writing. adapt to changes in schedules and job priorities. maintain effective working relationships with employees and the public. work independently with minimal supervision. analyze problems and develop viable solutions. research and reconcile inaccuracies and make appropriate corrections. operate standard office equipment. memorize and recall detailed information and/or numeric combinations. perform job duties effectively in stressful or emergency situations.

Minimum Qualifications

Requires two (2) years of automotive warehousing or storekeeping experience, including the maintenance of computerized and/or manual records. Additional requirements: May be required to travel to perform certain work functions. Must have and maintain a valid Arizona driver license. Working Conditions/Physical Requirements: May be required to work and drive in inclement weather. May be required to walk or stand for extended periods of time. May be required to bend, stretch, stoop, reach, and climb. May be required to lift and move heavy objects weighing up to 75 pounds. Must successfully complete the examination process. Progression to the next step requires an overall performance rating of at least "Standard" in the last 12 months. FLSA Status: Non-Exempt