Accounts Payable Specialist

Job Description

Job Description

Widmyer Corporation

Position: Accounts Payable Specialist (Clerk)

Department: Accounting / Finance

Reports to: Controller / Accounting Manager

Status: Full-time, non-exempt

Pay range: $45,000–$55,000 per year, depending on experience

About Widmyer Corporation

Widmyer Corporation is a real estate firm covering property management, development, commercial brokerage, and asset management. We manage roughly 3,800 multifamily and affordable-housing units, with a focus on growing our multifamily, Section 8, and third-party management lines. We hold for the long term and protect our investors' capital first. We run a lean team where everyone wears several hats, so we value people who are accurate, self-sufficient, and take ownership of their work.

Position Summary

The Accounts Payable Specialist owns the day-to-day AP cycle across our properties: receiving and coding invoices, getting them approved, and paying vendors accurately and on time. The work runs primarily in AppFolio. This role keeps our vendor relationships and property books clean, and it directly supports our push to control expenses and improve cash flow.

Key Responsibilities

• Receive, review, and code vendor invoices and utility bills to the correct property, GL account, and unit.

• Route invoices for approval, track them through the workflow, and follow up so nothing sits past its due date.

• Enter bills and run check, ACH, and electronic payment batches accurately and on schedule.

• Match invoices to purchase orders and work orders; flag discrepancies before they are paid.

• Set up and maintain vendor records, including W-9s, insurance certificates, and remittance details.

• Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries promptly.

• Monitor recurring payments and contracts to avoid duplicate or late charges.

• Support month-end close: accruals, open-payables review, and AP reporting for the accounting team.

• Prepare 1099 information and help with year-end vendor filings.

• Help document and tighten AP procedures as we build out standard operating processes.

• Keep files and records organized and audit-ready.

Qualifications

Required

• Two or more years of accounts payable or bookkeeping experience.

• Solid grasp of basic accounting: debits and credits, GL coding, and the AP cycle.

• Strong accuracy and attention to detail; comfortable owning a task through to completion.

• Proficient in Excel and comfortable learning new software quickly.

• Dependable, organized, and able to manage deadlines with limited oversight.

• Clear written and verbal communication with vendors and internal staff.

Preferred

• AppFolio experience (or comparable property management software such as Yardi or RealPage).

• Property management or real estate accounting background.

• Familiarity with affordable housing or Section 8 billing.

• Experience handling 1099 preparation.

What Success Looks Like

Invoices are coded correctly and paid on time, vendor statements reconcile, and the accounting team can close the month without chasing down AP. Vendors are paid right the first time, and our payables records hold up to any review.

Widmyer Corporation is an equal opportunity employer.