Executive Assistant

Salary: $35.31 - $49.43 Hourly
Location : Central Office - Seattle, WA
Job Type: Regular Full-Time Position
Job Number: 105962
Department: Housing Operations
Opening Date: 07/20/2026
Closing Date: 8/10/2026 11:59 PM Pacific


Job Summary
We offer competitive salaries, great benefits, and work that directly supports Seattle's communities.

The Organization The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Ave West with sweeping views of Elliott Bay and the Puget Sound. With housing operations sites across Seattle, we are committed to expanding housing opportunities, strengthening communities, and supporting a workplace where people grow and thrive.

The Position

SHA is seeking a detail-oriented and proactive Executive Assistant to support the Housing Operations Department. This role provides high-level, confidential administrative support to senior leaders responsible for property management, maintenance, resident services, admissions, and compliance across SHA's owned and managed housing portfolio, which includes more than 8,700 residential units and 500 staff.

The ideal candidate thrives in a fast-paced, multi-site operational environment and is skilled at anticipating needs, streamlining workflows, supporting operational decisionmaking, and coordinating the administrative functions essential to keeping Housing Operations running efficiently.
Work Location 101Elliott Ave W, ste 100, Seattle, WA 98119
Ideal Candidate Qualifications

• Bachelor's degree in business administration, public administration, or a related field
• Three years of administrative support experience, preferably in public housing, property management, government, or complex operational environments
• Equivalent combinations of education, training, and experience that demonstrate readiness to perform the essential duties will also be considered.

Key Responsibilities

Executive-Level Support

• Provide advanced administrative support to Housing Operations leadership, including calendar management, complex scheduling, meeting preparation, and executive correspondence.
• Serve as a trusted representative of the Housing Operations Director and Deputy Director, engaging professionally with internal staff, partner organizations, city agencies, and community stakeholders.

Operational Coordination & Department Support

• Coordinate internal communication across Housing Operations, maintain follow-up tracking, and support timely completion of operational priorities.
• Manage departmental email distribution lists to ensure accurate, timely communication.

• Coordinate and manage departmental SharePoint sites,organizingresources, updating content, and maintaining document accessibility.
• Organize and facilitate Housing Operations floor meetings, including agenda planning, notes, and followup items.
• Oversee second-floor office logistics, including seating assignments and distribution of keys.

Event & Travel Coordination

• Lead planning and execution of department events such as retreats, staff gatherings, and the annual Summer BBQ.
• Manage travel arrangements for Housing Operations leaders and staff, including itineraries, reservations, and adherence to SHA travel policies.

Financial & Administrative Management

• Oversee departmental credit card processes, including reconciliation, documentation, and ensuring compliance with SHA purchasing policies.
• Manage procurement support, timekeeping workflows, supply inventory, and other administrative operations acrossHousing Operations.

Research, Data, and Reporting

• Conduct research and compile data to support operational decision-making and department initiatives.
• Prepare technical documents, reports, dashboards, and summaries for internal and external use.

Contract & Budget Assistance

• Support contract development and administration-including coordinating RFPs, monitoring contractor expenditures, and ensuring policy compliance.
• Prepare vendor payments and track expenses within established budget parameters.

For additional information on the job, please see the full
Benefits
Seattle Housing Authority (SHA) is pleased to offer an excellent benefits package for Regular and Project full-time and part-time employees scheduled to work at least 80 hours per month. (Temporary and On-Call positions are not eligible for the full benefits package).


The following is a brief summary of the SHA benefit programs:


Eligibility
As a new hire, your coverage begins on the first calendar day of the month if your hired date is on the first of that month. Otherwise, your coverage begins on the first of the following month.

Medical
Employees may select from four medical plans - Kaiser Permanente Standard Plan, Kaiser Permanente Deductible Plan, City of Seattle Preventive Plan, and City of Seattle Traditional Plan.

The monthly cost for each of the plans are as follows:

is $48.40 with or without children or $99.90 with spouse/domestic partner with or without children

is $25.00 with or without children or $56.92 with spouse/domestic partner with or without children

is $48.12 with or without children or $98.50 with spouse/domestic partner with or without children

is $0 with or without children or $32.34 with spouse/domestic partner with or without children

Dental
Employees may select from two dental plans - , an incentive plan, or , a managed care plan. Our dental plans include coverage for eligible dependents and are paid for by SHA.


Vision
SHA offers two vision plans through The Basic plan is fully paid for by SHA. The Vision Buy-Up plan is paid for by the employee. The Buy-Up plan provides more frequent coverage of lenses, frames, and contact lenses and includes coverage of progressive lenses.


Long Term Disability Insurance
If you are disabled, the Basic Plan will be combined with other sources of income to pay you up to $400 a month after a 90-day waiting period. Employees may purchase long-term disability coverage that provides up to 60% of gross monthly salary during disability.


Group Term Life (GTL) Insurance
You can select from one of two plans - Basic GTL, which is one-and-a-half times your annual earnings or Limited Basic GTL of $50,000.00. SHA will contribute 40% of the cost for the GTL insurance.


If you have elected Basic GTL, you may purchase supplemental term life insurance for yourself, your spouse/domestic partner, and your dependent children. The maximum amount of supplemental life insurance available is four times your annual income for the employee, 50% of the amount of coverage you elect for the spouse, and $2,000, $5,000 or $10,000 for children.

Accidental Death & Dismemberment (AD&D) Insurance
SHA offers an employee-paid group AD&D insurance plan. An employee may cover themself or a family member for amounts from $25,000 to $500,000 in $25,000 increments. AD&D insurance pays a death benefit if the insured person dies due to an accident or a percentage of the full insurance amount if the covered person loses a limb.


Retirement Plan
(PERS) membership is defined by Washington State statutes and is mandatory if you are hired into an eligible position. However, if you are retired from or have been a member of the City of Seattle, Spokane or Tacoma Employee's Retirement System, your PERS enrollment must be verified and approved by the Washington State Department of Retirement System.

Flexible Spending Account (FSA)
Employees have the option of making pre-tax contributions to pay for IRS eligible expenses. There are two accounts: a Health Care Flexible Spending Account and a Dependent Care Flexible Spending Account. Employees can sign up for one or both accounts.

Leave Benefits
Annual Leave is provided for vacation and personal time off. First year employees earn up to 3.84 hours per bi-weekly pay period (100 hours annually), increasing incrementally due to service years - up to 7.69 per hours per pay period at 25 years of service (200 hours annually). Leave hours for part time staff are pro-rated. There is a 240-hour annual carryover limit for annual leave.

Sick leave is provided for health care and related appointments. Employees earn 3.69 hours per pay period. Hours for part time staff are pro-rated. There is no maximum or carryover limit for sick leave.

Seattle Housing Authority has twelve legal, as detailed below.

New Year's Day
Dr. Martin Luther King Jr. Day
Presidents Day
Memorial Day
Juneteenth
Independence Day
Labor Day

Indigenous People's Day
Veterans Day

Thanksgiving Day
The day following Thanksgiving
Christmas Day

Additionally, up to three personal holidays are granted to regular employees each calendar year. They are available to be scheduled in advance by the employee with supervisor approval.

Regular administrative non-represented employees hired between January 1 and May 31 are granted three personal holidays. If hired from June 1 until November 10, two personal holidays are granted. If hired beginning November 11 or later, no personal holidays are granted until January 1.

Pay for Performance Program & Merit Awards
Regular Administrative non-represented staff are eligible for Merit Pay and Merit Leave awards based on their annual performance evaluation, as well as on the agency's fiscal year performance from January through December of each year. An employee's merit awards are based on the employee's performance rating, the position of the employee's salary within the salary range, and the fiscal performance of the agency. For new and promoted employees, the merit awards will be pro-rated based on length of time in the current position during the calendar year.

Public Service Loan Forgiveness (PSLF)
As an SHA employee, you may be eligible for federal Public Service Loan Forgiveness. This federal program was created to assist full-time public service professionals in reducing their federal student loan debt burden.


Employee Transportation Program
A fully subsidized commuter is offered for use on Metro, Community Transit, Pierce Transit, Kitsap Transit, Everett Transit, Sound Transit, Link Light Rail, Sounder Commuter Train routes. It can also be used on the Seattle Center Monorail. ORCA Passport also provides reduced or fully covered fares on most vanpool routes.


Additionally, an , bike racks at various sites, and shower facilities at several offices are also provided, along with discount membership (if accepted). Finally, group discount parking is available for registered vanpools in certain areas.


Flex-Time
With supervisor approval, work hours may be scheduled around core hours of 8:00 am to 5:00 pm or a compressed 4/10 workweek. This option is not available for every position.

Telework
With supervisor approval, employees can perform assigned duties from home at certain times. This option is not available for every position.

Employee Assistance Program
Confidential counseling, referral, and information services are available through


Washington Deferred Compensation Program
Tax deferred savings plans are available through the Washington State Department of Retirement Systems'
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Do you meet the minimum requirements for this position?

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02


Please note that SHA does not accept external attachments for resumes and cover letters. Did you update the education and work history sections of your application with your latest information?

• Yes
• No

Required Question