Office Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Office Assistant
CLAY – Custom Millwork & Furniture Manufacturing
Manchester, Connecticut

Position Summary
CLAY is seeking a reliable and organized Office Assistant to support the daily operations of our custom millwork and furniture manufacturing business. This role is responsible for helping maintain an efficient office environment by supporting administrative tasks, customer communication, scheduling, and general office coordination.

The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, project-driven environment. This position works closely with ownership, office staff, production team, vendors, and customers to help keep projects and operations running smoothly.

Key Responsibilities
Administrative Support

• Answer incoming phone calls and respond to emails professionally 
• Greet customers, vendors, and visitors 
• Assist with filing, scanning, and organizing office documents 
• Maintain organized digital and physical project files 
• Support daily office operations and administrative tasks 
• Assist ownership and staff with scheduling and coordination 

Customer & Vendor Communication

• Communicate with customers regarding appointments, scheduling, and project updates 
• Coordinate with vendors and suppliers regarding deliveries and orders 
• Route inquiries to the appropriate team members 
• Maintain professional communication across all departments 

Project & Office Coordination

• Assist with organizing project paperwork and documentation 
• Help coordinate deliveries and installation schedules 
• Track purchase orders, invoices, and approvals 
• Update spreadsheets and internal tracking systems 
• Support general office organization and workflow 

Accounting & Clerical Support

• Assist with invoicing and payment tracking 
• Support accounts payable and accounts receivable processes 
• Enter data into QuickBooks or company systems 
• Help organize receipts, purchase records, and office expenses 

Qualifications
Required

• 2+ years of office, administrative, or customer service experience 
• Strong organizational skills and attention to detail 
• Excellent communication and interpersonal skills 
• Proficiency with Microsoft Office and Google Workspace 
• Ability to multitask and prioritize responsibilities 
• Professional, dependable, and team-oriented attitude 

Preferred

• Experience in construction, manufacturing, cabinetry, millwork, or related industries 
• Familiarity with QuickBooks or accounting software 
• Experience supporting scheduling or project coordination 

Desired Traits

• Highly organized and dependable 
• Positive attitude and willingness to learn 
• Strong follow-through and accountability 
• Comfortable working in a fast-paced environment 
• Self-motivated and proactive 
• Able to communicate clearly and professionally with customers and vendors 

Compensation & Benefits

• Competitive hourly pay or salary based on experience 
• Paid time off and holidays 
• Opportunities for growth within the company 
• Performance-based advancement opportunities 

Schedule

• Full-time *(Flexible hours may be offered following 90 day review)
• Monday–Friday 
• In-person at our Manchester, CT location 

Why Join CLAY?
CLAY specializes in high-end custom millwork and furniture projects where craftsmanship, organization, and attention to detail matter. We’re looking for dependable team members who take pride in supporting a growing business and helping deliver exceptional work from start to finish.