Executive Director/ Administrator

Job Description

Job Description

Benefits:

• Bonus based on performance
• Flexible schedule
• Opportunity for advancement
• Training & development

- Executive Director / Administrator-
Woodland Hills Assisted Living
Weirton, WV

Salary
$50,000$55,000 per year
Plus Performance & Occupancy Bonus Opportunities

Position Summary
Woodland Hills Assisted Living is seeking an experienced and motivated Executive Director/Administrator to oversee the day-to-day operations of our family-owned 23-bed assisted living community.
The Executive Director will be responsible for staff leadership, scheduling, hiring, resident satisfaction, family communication, admissions, occupancy growth, and regulatory compliance.
This position reports directly to ownership and will serve as the primary leader of the facility's daily operations.
We are seeking someone who enjoys building teams, solving problems, supporting staff, and creating a positive environment for residents and families.

Responsibilities
Staffing & Leadership
Create and maintain employee schedules
Manage daily staffing needs and call-offs
Recruit, interview, hire, and onboard new employees
Conduct employee evaluations and performance coaching
Manage disciplinary actions when necessary
Maintain adequate staffing levels at all times
Foster a positive and accountable workplace culture

Resident & Family Relations
Serve as primary contact for residents and families
Address concerns and resolve issues promptly
Conduct resident assessments with nursing staff as needed
Coordinate admissions and move-ins
Assist with resident retention initiatives

Operations Management
Oversee day-to-day facility operations
Ensure compliance with state regulations and facility policies
Conduct routine facility rounds
Coordinate maintenance and vendor services
Monitor inventory and supplies
Ensure documentation and records are completed appropriately

Census Growth & Marketing
Conduct facility tours
Follow up with prospective residents and families
Build relationships with hospitals, rehabilitation centers, physicians, and community partners
Assist ownership with occupancy growth initiatives
Help maintain strong community reputation and online presence

Financial Oversight
Monitor labor costs and staffing efficiency
Assist ownership with budgeting
Review invoices and operational expenses
Support profitability and occupancy goals

Qualifications
Required
Minimum associate degree
Minimum 2 years of management experience
Experience hiring, scheduling, and supervising employees
Strong communication and leadership skills
Excellent organizational and problem-solving abilities
Ability to work independently and make decisions
Computer proficiency including Microsoft Office and email

Preferred
Assisted living, healthcare, senior living, hospitality, or long-term care experience
Experience with employee scheduling systems
Experience with admissions, marketing, or occupancy management
Previous administrator or executive director experience

Compensation
Base Salary
$50,000$55,000 annually

Bonus Structure
Potential monthly and annual bonuses based on:
Occupancy goals
Regulatory compliance
Financial performance

What Success Looks Like
After 6 months, the Executive Director should:
Independently manage staffing and scheduling
Reduce owner involvement in daily staffing issues
Maintain strong employee retention
Increase or maintain facility occupancy
Serve as the primary operational leader of Woodland Hills
Allow ownership to focus on strategic growth and business development