Medical Records Assistant

The Position

Step into a role where your efforts help strengthen the quality of care provided each day! As a Medical Records Assistant with the Department of Military and Veterans Affairs, you will help maintain essential records that guide clinical and administrative decisions at Southeastern Veterans' Center. Your contributions will support both staff and residents by keeping medical information timely, accurate, and accessible. This role encourages attention to detail, steady communication, and a commitment to serving veterans. Join a team where your work supports the mission of providing reliable care and assistance!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

Description Of Work

This position supports the medical records system by preparing reports, maintaining files, and ensuring the accuracy and completeness of documentation. As a Medical Records Assistant, you will perform the following duties:

• Census Reporting: Compile daily and monthly census information by coordinating data from multiple departments
• Statistical Work: Produce statistical reports that summarize resident activity and support clinical and fiscal needs
• Record Maintenance: Organize medical records from admission through discharge and integrate documents from all relevant areas
• Record Auditing: Review active and closed records to identify missing or late documentation for follow-up
• Coding Support: Assign diagnostic and procedure codes, as well as maintain required tracking systems
• Information Retrieval: Assist staff in locating records and release information to authorized individuals while protecting confidentiality

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Examination Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or: your score may be lower than deserved. You may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.