Executive Coordinator

Executive Coordinator

Lexington, MA, Hybrid

The Executive Coordinator's primary role is to support the Global Head of EHSS by managing their calendar and activities to ensure maximum efficiency and value while assisting with administrative, finance and operational functions.

• Provide comprehensive administrative support and coordination to the Global Head of EHSS and their organization.
• Schedule meetings, calls, and other interactions based on the priorities of the leader and/or function.
• Support organizing large events (Team and Leadership)
• Manage specialty documents and correspondence, including meeting agendas, reports, emails, presentations.
• Interfaces and communications with internal and external customers; direct people to the appropriate resources.
• Understand the structure of the organization and develop a network across departments; draw on network to answer questions and accomplish responsibilities.
• Demonstrate confidentially in execution of all responsibilities.
• Arrange travel, complete expense reports on time.
• Support Purchase Order (PO) process. Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.
• Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, and report data.
• Research solutions and respond to email and phone inquiries with minimal input from direct supervisor; interact with all levels of employees throughout the company.
• Initiates, develops, and participates in improvement processes; participates in resulting process improvements.
• Own and execute onboarding process for new team joiners and internal transfers.

Leadership

• Continuously displays and drives behaviors consistent with Takeda Leadership Behaviors
• Values Integrity, Honesty, Fairness, Perseverance (Takeda-ism)
• Priorities Patients, Trust, Reputation, Business
• Provides leadership, integrity, team orientation, flexibility, and innovation experience in projects that require collaborative approaches, strong analytical skills and have a solid understanding of business issues and processes.

Decision-making and Autonomy

• Role requires problem solving and decision making.
• Adapt to work priorities in response to multiple demands, trouble shoot quickly and effectively.

Interaction

• Primary interaction within GSQ and EHSS
• Primary interaction outside GSQ and EHSS is collaborating with administrative peer group for various functions.

Innovation

• Excellent working knowledge of technology tools to support Global Head of EHSS & leadership team.

Complexity

• Role requires ability to work efficiently and effectively to solve problems and manage competing priorities.
• Required knowledge of Takeda policies to support Global Head of EHSS.

Education / experience

Essential:

• High school diploma/GED required. Associate degree or bachelor's degree preferred.
• Minimum 8 years of relevant work experience or equivalent combination of training and experience. Some industry experience is preferred.
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent verbal and written communication skills.

What Takeda Can Offer You:

• 401(k) with company match and Annual Retirement Contribution Plan
• Tuition reimbursement Company match of charitable contributions
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days.
• Community Outreach Programs

Empowering Our People to Shine

Learn more at takedajobs.com.

Takeda is an EEO employer of minorities, women, disabled, protected veterans, and considers qualified applicants with criminal histories in accordance with applicable laws.

No Phone Calls or Recruiters Please.

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Lexington, MA

U.S. Hourly Wage Range:

$37.55 - $58.97

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

For information about our benefits, please click here.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.